Site Services Coordinator

Two Eighteen; Las Vegas (NV); On-site; USD 42,000 - 65,000; Full time

Job summary

Two Eighteen in Las Vegas seeks a Site Services Coordinator to support the Operations team with event services, I&D labor, and equipment orders. You will liaise with internal departments and external vendors to manage production, approvals, billing, and delivery from pre-event through post-event.

The role requires strong organizational and communication skills, with the ability to oversee schedules, vendor relations, and show specifications to ensure flawless experiences for our clients.

Qualifications

• 3+ years in a site services coordinator role or similar.
• Ability to multi-task and meet deadlines.
• Demonstrates exceptional organizational skills.
• Outstanding verbal and written communication skills.

Responsibilities

• Generate services estimates including show services, I&D, traveling supervision, AV rental and furniture rental.
• Act as site services expert for activities related to trade show/event coordination.
• Work with GC/Show Management on approvals and show requirements.
• Obtain and maintain accurate show schedules for each project.
• Attend internal pre-show and launch meetings.
• Maintain/coordinate accurate site services estimates, orders, schedules and submit show orders before deadlines.
• Coordinate I&D labor with preferred partners, review invoicing and submit purchase orders.
• Review/approve daily time sheets during install/show/dismantle.
• Arrange round-trip transportation of exhibit properties.
• Post-event: work with contractors to resolve issues and reconcile hours.
• Prepare site services reconciliation to Account Management for final billing.

Skills

Site services coordination

Multi-tasking

Organizational skills

Verbal & written communication

Job description

Two Eighteen Site Services Coordinator Las Vegas, NV Full time

The Site Services Coordinator is a member of the Operations team that handles the ordering of show services, install and dismantle (I&D) labor, traveling supervision, transportation and various rental components such as A/V and furniture. They act as liaison for site services activity and manage/directs the production, approval, billing, and delivery processes by working internal departments and external vendors. They must communicate proficiently and habitually to ensure that all related departments at are up to date.

We Craft Extraordinary Experiences for Some of the Most Impactful Brands.
Two Eighteen is a full-service design and build agency dedicated to helping our clients create powerful experiences that resonate with their core audience to make a lasting impact.

Description

Responsibilities

The Site Services Coordinator responsibilities include, but are not limited to:

Pre-Event Stage

• Generate services estimate to include:show services, I&D, traveling supervision, AV rental and furniture rental
• Act as site services expert on activities associated with trade show/event coordination
• Work with GC/Show Management on approvals and show requirements
• Obtain and maintain accurate show schedules for each project
• Attend internal pre-show and launch meetings
• Maintain/coordinate accurate site services estimate/orders/schedules for each project by communication and coordination with Account Manager, Project Managements and Fulfillment team and submit show orders before advanced deadline dates
• Maintain the server show folder for project ensuring the completeness and accuracy of all required checklists, schedules, show orders/confirmations, and all required show approvals
• Coordinate travel for Supervisor as needed
• Submit EAC, COI and Booth Approvals
• Prepare/distribute show site binder
• Coordinate I&D Labor Service with preferred partners, review/approve invoicing and submit purchase orders
• Review/approved daily time sheets throughout install/show/dismantle
• Arrange round-trip transportation of exhibit properties

Post-Event Stage

• Work with contractors and trade show management to resolve problems and negotiate refunds
• Review post show reports and attend internal post show review
• Review/reconcile final I&D labor hours (internal and external)
• Prepare site services reconciliation to Account Management for final billing

Experience/Requirements

• 3-years in a site services coordinator role, or similar
• Ability to multi-task and meet deadlines
• Demonstrates exceptional organizational skills
• Possesses outstanding verbal and written communication skills