Site Records Manager

MCS Group; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

The MCS Group, Inc. seeks an experienced Records & Information Management (RIM) leader to establish and govern the firm’s records program across multiple sites in the Philadelphia area.

You will drive policy development, compliance, training, and continuous improvement of the RIM function. You’ll partner with IT and senior management to optimize handling of physical and electronic documents, ensure legal holds and ethical walls, and deliver measurable ROI while reducing risk and costs across the

Job description

The MCS Group, Inc., a certified Women’s Business Enterprise, is a nationally recognized provider of Litigation Support and Management Services. For more than four decades, we have served law firms, insurance companies, corporations, government agencies and educational institutions with cutting-edge technology and a comprehensive breadth of services including eDiscovery, facilities management, records retrieval & analysis, deposition services and back-office solutions to help increase productivity while reducing operational costs.

Job Duties

• Establish, implement and manage policies and procedures for the firm’s Records & Information Management (RIM) program, including responsibility for compliance, centralized file inventory, retention, retrieval, destruction, technology advancement, training, and continuous improvement of the program.
• Manage security and protection of organizational information by providing leadership and a practitioner’s approach to the day-to-day operations of records program for a law firm with multiple sites.
• Advise employees at all levels to ensure proper maintenance, receipt, transmittal, retrieval and disposal of records as governed by local, state and federal laws.
• Understand the firm’s business and RIM objectives. Working closely with internal stakeholders and external industry experts to analyze needs and trends. Identify shortfalls and create action plans to address issues.
• Develop and implement content/records management policy and procedures, including both physical and electronic documents, images, email, etc.
• Create firm wide RIM strategy. Champion the RIM program to Senior Management to heighten their awareness of RIM as a key business resource. Communicate ROI and benefits of implementation.
• Manage, with input and support from IT, the firm’s RIM software platform and usage policies.
• Work closely and effectively with senior management, department and business group leaders, and IT to ensure the RIM system and programs are adhered to and maintained.
• Develop, implement, and maintain a firm wide RIM training program. Communicate with key stakeholders to proactively ensure organizational understanding, compliance, and interrelationship of records and business processes.
• Collaborate with legal counsel to update and maintain legal hold and ethical wall processes and procedures.
• Maximize profitability through the effective utilization of assets and resources.
• Analyzes key performance indicators and prepare reports for appropriate management and stakeholders to demonstrate the effectiveness of the RIM program.
• Manages the recruitment, selection, orientation and retention of employees within the Records Department.
• Manages employee performance by coaching, counseling and motivating employees to achieve the highest levels of productivity and job satisfaction; participates in periodic and annual performance and salary reviews; solves employee relations issues and participates in disciplinary action.
• Ensure timely completion of necessary administrative duties, procedures and preparation of monthly management reports as required.
• Provide user support for RIM products.
• Perform comprehensive, detailed information gathering, documentation and ownership of problems, issues and requests from initiation through resolution.

Equal Opportunity Employer

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