Site Leader

Goshen Medical Center; Rose Hill (NC); On-site; USD 55,000 - 85,000; Full time

Job summary

Goshen Medical Center is seeking an experienced administrative coordinator to manage day-to-day center operations under direction of the CEO. You will oversee schedules for providers and staff, maintain inventory, approve leave, and ensure OSHA compliance.

The role requires strong interpersonal abilities, discretion, and the capacity to train and supervise staff while optimizing patient flow and program operations. Join a team focused on quality and organized processes.

Qualifications

• Strong interpersonal skills and ability to work across departments.
• Data entry and reporting capabilities.
• Ability to interpret and implement policies and procedures.
• Supervisory and training capabilities for staff.

Responsibilities

• Coordinate administrative duties and day-to-day management of the center as delegated by the CEO.
• Maintain schedules for providers, clinical staff, and clerical staff for programs.
• Maintain inventory control and order supplies as needed.
• Approve leave times and arrange staff coverage when necessary.
• Review time records for accuracy; control overtime; approve PTO and travel reimbursements.
• Interview and hire at the site with HR or Clinical Director when licensure is required.
• Implement disciplinary processes and document actions.
• Maintain OSHA safety compliance and incident/reasonable reports.
• Create and manage personal development plans for staff.
• Provide ongoing training to maintain quality and reduce errors.
• Assist with provider charting updates with Executive staff.
• Ensure cleanliness and operational standards; coordinate repairs and equipment.
• Monitor performance measures, participate in planning, and lead team to continuous improvement.
• Conduct staff meetings and ensure One-on-One reviews for each staff.
• Discuss bonus ratings with staff; perform other duties as assigned by Supervisor.

Skills

Interpersonal skills

Pleasant personality

Integrity

Discretion

Cross-department collaboration

Data entry

Report generation

Computer operations

Education

Associate degree

Job description

I. BACKGROUND: Associate degree preferred and two years experience in healthcare management or related field are preferred.

II. SKILLS: Must have strong interpersonal skills, pleasant personality, integrity, discretion and the ability to work with all departments. Requires orientation to computer operations, ability to enter and extract data to utilize for reports. Must be able to interpret and implement policies and procedures. Must be able to plan, coordinate and supervise office functions, train employees for personal development, enhance patient flow, meet OSHA regulations, and develop maintenance and housekeeping regulations.

III. RESPONSIBILITIES: Coordinates administrative duties and day-to-day management of the center as delegated by the CEO.

• a. Maintain all schedules: providers, clinical, clerical and staff for special programs (such as P.A.P., BCCCP, outreach, etc.).
• b. Maintains inventory control and orders supplies as needed.
• c. Approves leave time for all areas and arranges for coverage for staff and providers when necessary.
• d. Reviews all time records for accuracy, controls overtime, approves PTO requests, and approves reimbursement for travel.
• e. Interviews and hires at the site with the assistance of HR department and or Clinical Director (in case certification or licensure is required).
• f. Implements disciplinary process and properly documents all actions, such as imposing counseling, probation, unpaid leave, and dismissals.
• g. Maintain Safety Compliance (OSHA):
  • i. OSHA Regulations
  • ii. Incident or accident reports (including Workman’s Compensation reports).
  • iii. Patient complaints resolution and documentation.
  • iv. Patient discharges (handled with assistance/approval of Med. Director).
• h. Create and manage Personal Development plans for the staff.
• i. Provide ongoing training to maintain quality, prevent errors and develop personal growth.
• j. Assist with provider charting updates with Executive staff.
• k. Ensures standards are met for order and cleanliness and maintain schedules for repairs, lawn care, building, floor care and office machines, including credit and debit machines.
• l. Monitor performance measures, participate in planning, and lead team to implement actions for continuous improvement.
• m. Conduct Staff Meetings
• n. Ensure that One on One is completed for each staff
• o. Fill out and meet with staff to discuss bonus rating
• p. All other duties assigned by Supervisor

Signature: _____________________________ Date:_______________