Site Facility Coordinator

Alstom; New Castle (DE); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading company in the transport sector is seeking a Graduate Job candidate to manage administrative tasks, facilitate communication between departments, and support purchasing operations. Ideal candidates will have strong organizational skills and familiarity with vendor portals. This role offers a chance to contribute to greener mobility solutions and work in a diverse environment.

Qualifications

• Familiarity with vendor portals for accounts payable is desired.
• Experience with ERPs, particularly SAP preferred.

Responsibilities

• Serve as direct link between site management, purchasing, and accounts payable.
• Preparation and organization of important meetings, seminars.
• Assist EHS Manager with reporting, forms, and clerical activities.

Skills

Spelling and grammar skills

Computer literacy

Autonomous

Efficient

Proactive

Education

High School Diploma

Bachelor's degree in business or similar field

Tools

SAP

Office and collaborative tools

Job description

Req ID:482341

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Main Responsibilities

• Serve as direct link between site management, purchasing,and accounts payable
• Role of interface between all stakeholders within and outside the department
• Serve as Ariba key user
• Role on purchasing topics: purchase requests, good receipts, and settles related invoices
• Serve as Inspire key user
• Ensure invoices are settled before escalating
• Preparation and organization of important meetings, seminars (logistical preparation and all related documentation for the meetings)
• Assist EHS Manager with reporting, forms, and clerical activities
• Visitor management: sign-in process, present safety brief prepared by EHS, and issuing temporary badges
• Establish a regular meeting cadence with indirect buyer(s) to ensure timely action of orders and invoice settlement, and provide regular updates to users

Educational Requirements

• High School Diploma
• Desireable -- Bachelor's degree in business or similar field

Experience

• Familiarity with vendor portals for accounts payable is desired.
• Familiarity with ERPs, particularly SAP preferred.

Competencies and Skills

• Spelling and grammar skills, computer literacy.
• Strong knowledge of Office and collaborative tools and technologies.
• Good knowledge of Corporate Tools.
• Autonomous, efficient, proactive, prompt and available to answer inquiries
• Able to manage different administrative tasks: meetings scheduling and organizing for the team and manager, MoM, e-mails

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type: Graduate Job