Site Coordinator

Partners In Development; Kapaa (HI); On-site; USD 56,000 - 65,000; Full time

Job summary

Partners In Development seeks a capable Manager to lead Kapaa sites in Hawaii. You will supervise staff, coach performance, and drive daily operations to deliver safe, high‑quality programs.

The role requires strong organizational skills, collaboration with HR, and commitment to community engagement. You will monitor enrollment and staffing, coordinate supplies and transportation, and ensure compliance with grants and organizational standards.

Qualifications

• Bachelor’s degree or equivalent and two years supervisory experience.
• Proven leadership and staff development abilities.
• Experience in education or family services is preferred.
• Knowledge of grant reporting and compliance is a plus.

Responsibilities

• Supervise, coach, mentor, and evaluate assigned staff.
• Oversee daily program operations and ensure safety and quality.
• Monitor enrollment, attendance, and staffing patterns.
• Maintain inventories and coordinate site facilities and transportation.
• Foster partnerships with schools and community organizations.

Skills

Staff supervision

Leadership

Communication

Problem solving

Microsoft Office 365

Google Drive

Education

Bachelor's degree in Early Childhood Education

Bachelor's degree in Child Development

CDA Credential

Tools

Microsoft Office 365

Google Drive

QuickBase

Job description

Management Kapaa, HI, US

15 days ago Requisition ID: 1024

Salary Range: $55,680.00 To $65,000.00 Annually

Primary Purpose

Responsible for the day-to-day leadership and operational oversight for assigned KHO sites.

• Supervise, coach, mentor, and evaluate assigned staff;
• Conduct regular coaching meetings, observations, and performance evaluations;
• Support staff growth through professional development and individualized coaching;
• Foster a positive team culture that reflects KHO’s mission and values;
• Collaborate with Human Resources and administration regarding performance concerns, corrective action, and staff retention;
• Develop staff schedules and oversee attendance, leave requests, and timekeeping.

Program Operations

• Oversee daily operations of assigned sites;
• Ensure all services are implemented safely, efficiently, and consistently;
• Monitor enrollment, attendance, staffing patterns, and site capacity;
• Coordinate purchasing of site supplies and materials;
• Maintain accurate inventories of curriculum, equipment, technology, vehicles, and educational materials;
• Coordinate facility needs including maintenance, repairs, and communication with landlords and site partners;
• Ensure program vehicles are maintained, cleaned, registered, and safe for operation;
• Drive vehicles in a safe and legal manner.

Program Quality

• Conduct regular site visits to monitor program quality;
• Provide coaching and feedback to Lead Educational Specialists;
• Support implementation of curriculum, assessments, family engagement, and educational best practices;
• Ensure classrooms and learning environments remain developmentally appropriate, culturally responsive, and trauma-informed;
• Assist with planning family events, community activities, field experiences, and special projects.

Data and Compliance

• Monitor program documentation for accuracy and completeness;
• Review lesson plans, assessments, attendance, enrollment, and required reports;
• Work collaboratively with the DOM and Curriculum and Development Manager to ensure compliance with grant requirements and organizational standards;
• Assist in collecting and submitting data for grant reporting and continuous quality improvement;
• Ensure compliance with funding and organizational policies.

Community Partnerships

• Develop and maintain positive relationships with schools, community organizations, landlords, vendors, contractors, cultural practitioners, government agencies, and family support organizations;
• Represent KHO professionally within the community;
• Serve as a liaison between KHO administration and community partners.

Professional Leadership

• Participate in leadership meetings, planning sessions, and organizational initiatives;
• Assist in coordinating trainings, meetings, and professional development;
• Support implementation of new initiatives and organizational priorities;
• Promote collaboration between program sites.

Other Duties

Perform additional duties as assigned including reports, documentation, grant activities, emergency response, and organizational initiatives.

Work Hours

• Monday through Friday or as otherwise determined by management;
• Hours determined by operational needs;
• Regular and reliable attendance required;
• Evening and weekend work may occasionally be required.

Working Conditions

• Frequent travel between assigned sites;
• Travel using personal and/or company vehicle;
• Occasional travel to neighbor islands and some to the continental U.S;
• If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement.

Equipment Use

May include use of: vehicles (company and personal), electronics (computer, printer, copier, scanner, etc.), software and apps (Microsoft Office 365, Google Drive, Quickbase or PIDF/KHO server, etc.), virtual meeting platforms, office tools and equipment (used for site, prepping, office, facility, vehicle maintenance).

Mental, Physical and Communication Demands

Mental

• Consistent adherence to the practice of Partners in Development Foundation’s (PIDF) five core values that are used as a guiding force in the success of all of its programs;
• Be keenly aware of and attentive to program participants;
• Analyze and problem solve issues;
• Prioritize and focus on multiple tasks that require analysis and attention to detail;
• Possess and exercise strong interpersonal and organizational skills;
• Cope with stress that may be induced by the situations of our clients;
• Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;
• Foster a respectful environment while supporting fair treatment and opportunity for all colleagues, partners, and communities;
• Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.

Physical

• Sit at desk at least 50% of work time, kneel and bend, lift and carry (up to 10 pounds regularly and up to 40 pounds), climb stairs, etc.;
• May participate in strenuous activities which may include loading/unloading of vehicles, washing of the vehicles, mats and tarps; set up/break down of tents;
• Outdoors: Exposure to sun, wind, dust, vog, animal dander, etc.;
• Indoors: Exposure to normal office environments, A/C, fans, etc.

Communication

• Exhibit courteous and professional demeanor towards program participants, vendors and partners, staff and administration via verbal, written, physical, and electronic correspondence and in a timely manner;
• Use professional and respectful interpersonal and organizational skills;
• Maintain and handle highly confidential information properly;
• Conduct professional presentations and meetings.

Required

• Bachelor’s degree in Early Childhood Education, Child Development, or a related field and two (2) years experience working with keiki ages birth to five and their families; OR
• Associate degree in ECE, CD, FR, HS, SW, or related field; and four (4) years of experience working with keiki ages birth to five and their families; OR
• Current Child Development Associate (CDA) Credential and five (5) years of experience working with keiki ages birth to five and their families;
• Two years of supervisory experience;
• Have knowledge and understanding of Hawaiian culture and values.
• Experience managing multiple staff and program operations;
• Strong organizational, leadership, and problem-solving skills;
• Proficiency with Microsoft Office 365 (Word, PowerPoint, Excel), Google Drive (Meetings, Docs, Sheets, Calendar), email, internet researching, and virtual communication platforms.

Preferred

• Minimum Two-Three (2-3) year working with organizations and social services within the communities of KHO’s target population;
• Experience supervising multi-site educational or family support programs;
• Knowledge of curriculum implementation and child assessment systems;
• Experience working with grant-funded programs;
• Familiarity with QuickBase or other data management systems;
• Knowledge and understanding of Hawaiian culture, ‘ike Hawai‘i, and culturally responsive practices;
• Experience working with vulnerable, underserved, or at-risk families.

Driving

• Access to reliable transportation;
• Valid driver's license;
• A safe and responsible driving record;
• Current no-fault auto insurance, with at least $100k in bodily injury liability per person and $25k in property damage liability (operating personal vehicle for work purposes).