Site Based Program Coordinator

Big Brothers Big Sisters Twin Cities; Minneapolis (MN); Hybrid; USD 47,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pet insurance

Disability insurance

Life insurance

HSA or FSA

PTO + Holidays

403(b) retirement

Flexible scheduling

Hybrid workspace

Job summary

Big Brothers Big Sisters Twin Cities is seeking a Site Based Program Coordinator to support school and corporate site mentoring across the Twin Cities. You will manage youth enrollment, match support, and documentation, while upholding child safety standards.

This full-time, non-exempt role is hybrid with in-person requirements in Minneapolis, MN. Start date August 4th (flexible). Salary range $22.50–$24.00 per hour, 40+ hours weekly, evenings and weekends as needed.

Qualifications

• Baccalaureate degree in social services or related field, or equivalent qualifications.
• Experience with youth programming and working in school or community settings.
• Ability to work flexible hours including evenings and weekends.
• Strong written and verbal communication with youth, families, and staff.

Responsibilities

• Provide high-quality match support to youth, volunteers, and families.
• Recruit and enroll youth for program participation.
• Represent BBBSTC at school and corporate sites.
• Coordinate program delivery and activity planning across sites.
• Maintain accurate case notes and program records.
• Coordinate logistics and communications with participants and sites.

Skills

Youth development knowledge

Communication with adults and children

Team collaboration

Flexible scheduling

Education

Baccalaureate degree in social services, youth work, education or related field

AA degree and 2 years relevant work experience

High school diploma/GED and 4 years relevant work experience

Job description

Program Overview

The Site Based Mentoring Program provides high-quality youth mentoring services to BBBS participants, including youth, volunteer mentors, and Caregivers, across school-based and corporate partner sites across the Twin Cities. The program is designed to foster safe, consistent, and positive mentoring relationships between youth (grades 2-8) and adult mentors.

Site-Based Mentoring Includes Two Primary Program Models

In-School Mentoring

Mentors meet one-on-one with their mentee during the school day, typically over lunch, at assigned school sites. These sessions are lightly facilitated and largely unstructured. Site Based Program Coordinators support match quality by providing activity ideas, ensuring consistent attendance, and monitoring relationship health through ongoing check-ins with participants and school staff.

Beyond School Walls (BSW)

Mentors meet with mentees at corporate partner sites where youth are transported for structured group-based mentoring sessions. This model includes facilitated programming and requires staff to coordinate session flow, activities, and engagement across sites. Youth are transported via arranged buses between school and corporate partner sites, and coordinators may accompany and support participants during transportation as part of facilitated programming.

Program Team Focus

Across both program models, the Site-Based Mentoring team delivers high-quality customer service, ongoing match support, and programming with a strong emphasis on child safety and positive youth development.

Position Overview

The Site Based Program Coordinator serves as the primary point of contact for participants and site partners at assigned school and corporate sites. Coordinators support recruitment, enrollment, participant assessment, match support, program delivery, and documentation in alignment with BBBSTC quality and child safety standards.

Coordinators are cross‑trained across all core functions of the role, including participant support, youth enrollment, child safety, program delivery, and site-based relationship management. While assigned to specific caseloads and sites, they serve as the day‑to‑day BBBSTC representative at those locations, supporting consistent communication and strong program implementation.

In addition to direct service responsibilities, coordinators hold ownership of designated program functions that support team‑wide operations and ensure consistent delivery across sites and program models.

Job Details

• Start Date: August 4th (Some flexibility exists)
• Location: Hybrid with in‐person requirements in our Minneapolis, MN office and program sites across the great Metro and surrounding areas
• Hiring Salary Range: $22.50-$24.00/hour Starting salary will depend on your skills and demonstrated readiness for the role
• Hours/Day: Monday‑Friday, 40+ hours a week, no more than 80 hours bi‑weekly – including evenings, and weekends when necessary
• Job Type: Full‑time, Non‑Exempt
• Supervisor: Manager of Site Based Mentoring

Requirements

Essential Job Functions

Participant Support and Match Engagement

• Provide high‑quality match support to youth, volunteers, and families
• Engage participants through regular communication, coaching, resource connections, and program interactions across both program models
• Identify and recommend appropriate mentor–youth matches based on participant assessments
• Coordinate and facilitate individual match introductions between mentors and mentees
• Monitor match relationships with a focus on child safety, engagement, and relationship quality
• Apply interventions to address and resolve barriers or concerns
• Maintain accurate, timely documentation in agency systems
• Connect participants to internal and community‑based supports, as appropriate
• Support participant surveys and match outcome tracking

Youth Recruitment & Enrollment

• Interview and assess youth for program eligibility
• Complete participant assessments with observations, recommendations, and support needs
• Lead youth recruitment at assigned program sites
• Collaborate with Community Engagement & Recruitment staff on volunteer recruitment efforts
• Ensure consistent application of child safety and mandated reporting practices

Site‑Based Relationships & Operations

• Serve as BBBSTC’s primary representative at assigned school and corporate sites
• Maintain strong working relationships with site staff to support effective program delivery
• Coordinate day‑to‑day communication and logistics with participants and site partners
• Support consistent program implementation and participant experience across sites
• Implement grant requirements when applicable
• Maintain organization of program materials and supplies
• Support additional operational projects as assigned

Program Delivery and Facilitation

• Support In‑School Mentoring by providing resources, activity ideas, and match support in a lightly facilitated environment
• Facilitate and coordinate Beyond School Walls (BSW) sessions, including activities and participant engagement
• Support development and refinement of program curriculum and engagement materials
• Coordinate and support programming such as Big Meetups and other participant engagement events
• Support match transitions between BBBSTC programs, including coordination, communication, and continuity of participant support
• Partner with Free Arts and other BBBSTC programs during summer months to enhance seasonal programming and support enrichment activities during lower‑volume program periods

Documentation & Quality Assurance

• Maintain accurate case notes and participant records
• Support survey administration and data collection
• Ensure documentation quality and compliance with agency standards
• Contribute to reporting and program improvement efforts

Contribute to the mission and success of the agency

• Adopt strengths‑based perspectives when discussing specific groups or contexts, particularly those historically marginalized
• Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance
• Stay informed about community needs, resources, and networks through collaboration with Community Based Match Engagement Coordinators and Manager of Participant Resources
• Collaborate with others to achieve goals outlined in the annual business plan
• Honor and respect the diversity of lived experiences, fostering an inclusive and equitable environment within the organization
• Represent BBBS well in the broader community
• Assist in agency‑wide events and initiatives including recruitment, fundraising, event management, and community outreach

Education And Experience

• Baccalaureate degree in social services, youth work, education or related field or meet one of the following qualifications:
• Within 6 months of completing bachelor’s degree
• AA degree and 2 years relevant work experience
• High school diploma/GED equivalent and 4 years of relevant work experience
• Previous experience working with youth and families
• At least 1 year of experience facilitating youth programming
• Previous experience working in a school setting, highly preferred
• Experience developing program curriculum preferred
• Previous experience working in highly mobile roles preferred
• Prior experience with project management preferred

Knowledge, Skills, And Abilities

• Knowledge of youth development, past experience supporting youth development and other related programming and supports strongly preferred
• Access to reliable transportation and ability to provide proof of valid car insurance required
• Experience with sensitive information and ability to maintain confidentiality
• Skill in communicating effectively with adults and children
• Flexible and a self‑starter; able to manage multiple concurrent projects while also being highly detail‑oriented with an attention to quality
• Demonstrated ability to lead accessible and effective communication to diverse audiences with a deep commitment to Justice, Equity, Diversity and Inclusion
• Cultural competency and experience working with diverse youth and families
• Ability to build and maintain partnerships
• Strong writing skills and the ability to communicate professionally with external constituents
• Ability to work proactively to solve problems and resolve conflicts with volunteers, youth and parents
• Ability to work with a team and independently to meet job expectations
• Ability to maintain a flexible schedule, including evening and weekend hours, to accommodate the schedule of program participants

Physical Requirements

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines and filing cabinets. This role must be able to remain in a stationary position 50% of the time.

About BBBSTC

Every young person deserves relationships, support, and opportunities that help them navigate their future with confidence and connection.

Big Brothers Big Sisters Twin Cities partners with youth, families, volunteers, schools, and communities to build mentoring relationships that help young people feel connected to themselves, their communities, and their futures. Through high‑quality mentoring experiences, we support young people in exploring their identity, strengthening their support systems, and expanding what feels possible for their lives.

As one of the largest and longest‑serving mentoring organizations in the region, BBBSTC serves thousands of youth and families each year across the Twin Cities metro. Our work is rooted in the belief that relationships matter—and that meaningful, consistent connection can have a lasting impact on a young person’s sense of belonging, well‑being, and future trajectory.

We are committed to continuously evolving our programs, systems, and leadership to better serve our community and deliver measurable impact for youth and families.

Our mission and values:

• Mission: Create and support mentoring relationships that ignite the power and promise of youth
• Values: Relationships
• Belonging
• Youth-Centered
• Continuous Learning & Improvement

Benefits

We care deeply about our employees and know holistic support is essential for our staff to carry out the BBBS mission.

• medical, dental, vision and pet insurance
• employer‑paid short & long‑term disability insurance
• life insurance
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• paid time off accrual & 13 Paid Holidays
• 403(b) retirement plans with employer match
• flexible scheduling and remote work
• Employees are able to work with their supervisors to identify a schedule that works best for both them and the agency.

Workplace Culture

BBBSTC is a mission‑centered, inclusive workplace that strives to create a space where our 60+ employee's unique talents, learning styles and lived experiences are valued. We pride ourselves on our flexible scheduling and hybrid workspace. Creating an engaging work environment is an essential part of our culture. We uphold this commitment through staff surveys, stay interviews, professional development, and quarterly staff culture trainings. In addition, we hold monthly all staff meetings and gatherings, and provide the opportunity to join affinity groups (BIPOC, LGBTQIA+, Mental Health, and White Bodied Accountability), and agency committees (Values in Action, Engagement & Connection, and Building & Safety).

Our Hiring Process

Our People & Culture team is committed to a person‑first centered approach to our hiring process. We believe in a respectful experience for all parties involved and are committed to taking a JEDI approach. Persons of color, women, members of the LGBTQ community, veterans, and individuals with disabilities are strongly encouraged to apply. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources team at [e-mail]. At this time, we are unable to provide company sponsored visas and are only considering candidates who are eligible to work in the United States.

The above statements are not intended to encompass all functions and qualifications of the position. Rather, they are intended to provide a general framework of the requirements of the position. Employees may be required to perform other functions not specifically addressed in this job description.