Site Administrator - Stillwater, OK

Southern Industrial Constructors, Inc.; Oklahoma City (OK); On-site; USD 42,000 - 60,000; Full time

Job summary

Southern Industrial Constructors, Inc. seeks a Site Administrator for a job-site in Stillwater, OK. The role combines office administration with processing duties at the client site, supporting foremen and project teams.

Responsibilities include preparing time sheets, billing support, expense processing, and basic HR questions. Strong organizational skills and a positive, professional attitude are essential for daily operations in a busy construction office.

Qualifications

• Associates Degree preferred in business administration, safety or related field.
• Strong communication, organization and detail-orientation required.
• Proficient with MS Office and basic database skills.
• Valid driving record and license required.

Responsibilities

• Type daily T&M time sheets by cost code from foreman time sheets.
• Prepare weekly group time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order construction consumables and safety supplies.
• Compile signed time sheets for billing.
• Assist with preparing billing invoices.
• Process expense forms (credit card and cash).
• Answer HR questions and assist employees with pay stubs and benefits.
• Approve invoices in document management and run cost reports.

Skills

MS Word

Excel

Outlook

Data entry

Attention to detail

Organization

Communication

Education

Associates Degree in business administration, safety or related field preferred

Tools

MS Word

Excel

Outlook

Database management

Job description

About Us

We perform installation, rigging, millwrighting, and maintenance for manufacturing and industrial markets across the Southeast.

Job Summary

Southern Industrial Constructors, Inc. is seeking a Site Administrator for a job-site located in Stillwater, OK. Performs both Office Administration and processing functions in an office or client site setting.

Essential Duties & Responsibilities

• Type daily T&M time sheets by cost code from the foreman time sheets.
• Prepare weekly group time and per diem sheets and process time off requests.
• Create cost codes as needed.
• Order miscellaneous construction consumables, materials and safety supplies.
• Compile all signed time sheets for billing.
• Assist with preparing billing invoices.
• Prepare credit card and cash expense forms.
• Assist employees with questions (accessing pay stubs, insurance, 401k or other miscellaneous HR questions).
• Approving invoices in document management.
• Run various cost reports as needed in Timberline.
• May need to pick up hot items from Lowes, Fastenal, etc.
• Other duties as assigned.

Qualifications

• Conduct business and interactions with a positive attitude that projects the highest levelof professionalism.
• Associates Degree in business administration, safety or related field preferred.
• Computer skills to include MS Word, Excel, Outlook, database management.
• Basic clerical skills to include data entry, report preparation, file maintenance, scheduling appointments, and preparing invoices/bills for payment.
• Strong interpersonal communication, attention to detail, organization, and follow-up skills.
• Clear driving record

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Work Environment

Conditions include working in an office, with occasional entry into shop, busy traffic areas, and warehouses. Occasional exposure to dirt, dust, grease, oil, vibrations, and adverse weather conditions. Must be able to safely access all areas of property. Must be able to effectively use any required PPE equipment. Potential Jobsite Visits.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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