Site Administrator

NPAworldwide; Suffolk (VA); On-site; USD 30,307 - 37,195; Full time

Job summary

NPAworldwide in Suffolk, Virginia is seeking a Site Administrator to support our equipment storage and service facility, acting as the central point of contact for site personnel, customers, carriers, and management. You will maintain accurate records for inventory, arrivals, departures, and inspections, while processing shipping and transportation documentation.

The role emphasizes clear communication and organized workflows.

Qualifications

• 2+ years of administrative, logistics, customer service, or office coordination experience.
• Advanced proficiency in Excel, Outlook, Word, and Teams.
• Excellent communication, organizational, and multitasking abilities.
• Strong attention to detail and commitment to accurate data entry.

Responsibilities

• Serve as the primary administrative contact for operations and customer communications.
• Maintain accurate records for equipment inventory, arrivals, departures, and inspections.
• Coordinate information and updates among customers, transportation providers, and management.
• Process all shipping, receiving, delivery, and transportation documentation.
• Generate routine reports, maintain electronic files, and assist with purchase order or invoice documentation.

Skills

Administrative experience

MS Excel

Outlook

Word

Teams

Communication

Multitasking

Data entry

Tools

ERP systems

Inventory software

Document management

Job description

Job Title

Site Administrator

Location

Suffolk, Virginia

Compensation

$22 - $27 per hour

Position Summary

We are an expanding company operating service yards nationwide, and we are seeking an organized Site Administrator to support our equipment storage and service facility. This role serves as the central communication point between site personnel, customers, transportation providers, and management.

Key Responsibilities

• Serve as the primary administrative contact for operations and customer communications.
• Maintain accurate records for equipment inventory, arrivals, departures, and inspections.
• Coordinate information and updates among customers, transportation providers, and management.
• Process all shipping, receiving, delivery, and transportation documentation.
• Generate routine reports, maintain electronic files, and assist with purchase order or invoice documentation.

Required Qualifications

• 2+ years of administrative, logistics, customer service, or office coordination experience.
• Advanced proficiency in Microsoft Excel, Outlook, Word, and Teams.
• Excellent communication, organizational, and multitasking abilities.
• Strong attention to detail and commitment to accurate data entry.

Preferred Qualifications

• Experience in logistics, construction, manufacturing, or industrial environments.
• Familiarity with ERP systems, inventory tracking software, and document management systems.

Why Join Us

• Play a pivotal role in a rapidly expanding business with opportunities for career progression.
• Enjoy a culture valuing innovation and continuous improvement.