Shop Equipment Administrator

Flatiron Construction Corp; Scottsdale (AZ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Comprehensive compensation and PTO

401(k)/RRSP

Medical/Dental/Vision

Wellness & EAP

Tuition reimbursement

Job summary

Flatiron Construction Corp in Scottsdale, AZ is seeking an Equipment Coordinator to support the Divisional Equipment Manager with inventory, maintenance, and project billing reconciliation. You will track serials, VINs, titles, insurance, rentals and usage, and ensure timely invoicing for equipment costs.

The role requires 2+ years in construction equipment planning, familiarity with ERP systems, and proficiency in MS Office.

Qualifications

• Associate degree preferred in Construction Management, Diesel/Automotive Tech or Heavy Equipment Tech.
• 2+ years of experience with construction equipment planning, scheduling, budgeting, and basic accounting.
• Experience with Oracle JD Edwards ERP Systems, DAS and Bottomline TAP preferred.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, etc.) preferred.

Responsibilities

• Coordinate and maintains equipment documentation (serials, VINs, models, title, insurance, rental, usage).
• Code usage reports and invoices to ensure on-time payment for rentals and project costs.
• Assist accounting with month-end and year-end invoice reconciliation.
• Process Bill of Sale documents as directed.
• Track licensing, inspections, maintenance, and repairs for equipment across regions.

Skills

Equipment planning

Scheduling

Budgeting

Accounting basics

Education

Construction Management

Diesel Technology

Heavy Equipment Technology

Mechanical Engineering Technology

Tools

JD Edwards ERP

DAS

Bottomline TAP

Microsoft Office

Job description

Overview

Assists the Divisional Equipment Manager with the coordination of the equipment and licensed vehicle inventory, maintenance and repair work, dispatch of technicians. Reconciles monthly billing to projects for company owned equipment and vehicles.

What you will be doing

• Coordinates and maintains equipment documentation and records for assigned projects or Division, including serial numbers, VIN, models, title, insurance, rental and usage rates.
• Coordinates and codes usage reports and invoices to ensure on-time payment with equipment rentals and project costs.
• Supports accounting team with invoice reconciliation for month-end and annual
• Processes Bill of Sale documents, at the direction of
• Coordinates and tracks all equipment and vehicle licensing, inspections, maintenance and repairs to assigned projects or Division. Establish and maintain equipment records and equipment data base for all regions within JD Edwards
• Initiates and monitors fuel card program for company vehicle and employee allowance program. Submits reporting to HR and payroll within prescribed timeline to ensure accurate employee fuel taxation in alignment of the company policy and agency regulations.
• Manages Toll Roads account and code report for approved users.
• Submits weekly Mechanic’s timesheets to payroll.
• Maintains knowledge of Company’s values and strategic
• Support published corporate
• Perform additional assignments per management’s direction.

What we are looking for

• Associate’s Degree in Construction Management, Diesel/Automotive Technology, Heavy Equipment Technology, Mechanical Engineering Technology preferred.
• 2+ years of experience with construction equipment planning, scheduling, basic budgeting, basic accounting practices required.
• Experience with Oracle JD Edwards ERP Systems, DAS and Bottomline TAP preferred.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, etc.) preferred.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $25.00/Hr.

Salary Max

USD $27.00/Hr.