Job Posting Title Shop Equipment Administrator

Pulice Construction, Inc.; Scottsdale (AZ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off

401(k)/RRSP

Medical/Dental/Vision

Job summary

Pulice Construction, Inc. is seeking an Equipment Coordinator to assist the Divisional Equipment Manager with inventory, maintenance, repair coordination, and dispatch of technicians. You will reconcile monthly billing for company-owned equipment and vehicles across multiple projects.

Responsibilities include maintaining equipment records, coding invoices, and supporting payroll and HR with reporting. A degree in construction-related field and 2+ years of experience are preferred.

Qualifications

• Associate’s Degree in Construction Management or related field preferred.
• 2+ years of experience in construction equipment planning, scheduling and basic budgeting.
• Experience with Oracle JD Edwards ERP Systems or similar platforms preferred.

Responsibilities

• Coordinate and maintain equipment documentation, records, and licensing for projects or divisions.
• Code and track usage reports and invoices for on-time payments.
• Support month-end invoice reconciliation and project costing with accounting.
• Process Bills of Sale as directed by management.
• Manage fuel card program and toll road reporting for company vehicles.

Skills

Equipment planning

Scheduling

Budgeting

Basic accounting

Education

Associate’s Degree in Construction Management

Tools

Oracle JD Edwards

DAS

Bottomline TAP

Excel

PowerPoint

Job description

Overview

Assists the Divisional Equipment Manager with the coordination of the equipment and licensed vehicle inventory, maintenance and repair work, dispatch of technicians. Reconciles monthly billing to projects for company owned equipment and vehicles.

How You Will Make an Impact

• Coordinates and maintains equipment documentation and records for assigned projects or Division, including serial numbers, VIN, models, title, insurance, rental and usage rates.
• Coordinates and codes usage reports and invoices to ensure on-time payment with equipment rentals and project costs.
• Supports accounting team with invoice reconciliation for month-end and annual
• Processes Bill of Sale documents, at the direction of
• Coordinates and tracks all equipment and vehicle licensing, inspections, maintenance and repairs to assigned projects or Division. Establish and maintain equipment records and equipment data base for all regions within JD Edwards
• Initiates and monitors fuel card program for company vehicle and employee allowance program. Submits reporting to HR and payroll within prescribed timeline to ensure accurate employee fuel taxation in alignment of the company policy and agency regulations.
• Manages Toll Roads account and code report for approved users.
• Submits weekly Mechanic’s timesheets to payroll.
• Maintains knowledge of Company’s values and strategic
• Support published corporate
• Perform additional assignments per management’s direction.

Who You Are

• Associate’s Degree in Construction Management, Diesel/Automotive Technology, Heavy Equipment Technology, Mechanical Engineering Technology preferred.
• 2+ years of experience with construction equipment planning, scheduling, basic budgeting, basic accounting practices required.
• Experience with Oracle JD Edwards ERP Systems, DAS and Bottomline TAP preferred.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, etc.) preferred.

Why Join Our Team

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $25.00/Hr.

Salary Max

USD $27.00/Hr.