Shop Clerk & Inventory Specialist

Basin-Disposal-Inc; Pasco (WA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

401(k) Retirement Plan

Company-Sponsored Life Insurance

Paid time off

Holidays

Sick time accrual

Job summary

Basin-Disposal-Inc is hiring a Shop Clerk & Inventory Specialist in Pasco, WA. This on-site role supports maintenance and fleet services by keeping an accurate parts inventory, processing orders, and coordinating with vendors to ensure timely deliveries.

The ideal candidate will be highly organized, detail-oriented, and capable of managing inventory, purchasing, reporting, and clerical tasks in a fast-paced maintenance environment.

Qualifications

• 2+ years in inventory control, parts management, or warehouse support.
• Experience with fleet maintenance parts and vendor coordination preferred.
• Detail-oriented with strong recordkeeping and reporting skills.

Responsibilities

• Maintain accurate inventory records for shop parts and supplies.
• Process purchase orders and coordinate vendor quotes and deliveries.
• Prepare PM kits, track maintenance activities, and manage DVIRs.
• Generate monthly reports on maintenance, parts usage, and costs.
• Provide clerical support to the Maintenance Department.

Skills

Inventory management

Purchasing

Vendor coordination

Data entry

Cycle counts

Education

High School Diploma or GED

Tools

FleetMate

Excel

Job description

Job Description - Shop Clerk & Inventory SpecialistPosition Title: Shop Clerk & Inventory SpecialistDepartment: Maintenance / Fleet ServicesReports To: Maintenance ManagerLocations: Pasco (on-site)Schedule: Monday – Friday, 10:00 AM – 7:00 PMPay Range: $26.34 - $31.28Position SummaryThe Shop Parts Inventory Clerk is responsible for maintaining an organized, accurate, and efficient parts inventory system that supports the maintenance and repair operations of the fleet. This position ensures parts availability for preventative maintenance (PM) services, repairs, and emergency needs while maintaining inventory records, processing purchase orders, coordinating vendor relationships, and providing administrative support to the Maintenance Department.The ideal candidate is highly organized, detail-oriented, and capable of managing inventory, purchasing, reporting, and clerical functions in a fast-paced maintenance environment.Essential Duties and ResponsibilitiesInventory ManagementMaintain accurate inventory records for all shop parts, supplies, and materials.Monitor inventory levels and replenish stock as needed to support preventative maintenance schedules and repair operations.Conduct cycle counts and inventory audits to ensure inventory accuracy.Organize and maintain parts room, storage areas, and receiving locations.Receive, inspect, label, stock, and distribute parts and materials.Research and source emergency, critical, and specialty parts as needed.Deliver parts and supplies to mechanics and operational departments as required.Purchasing and Vendor CoordinationPrepare and process purchase orders for maintenance parts, supplies, and equipment.Obtain pricing, availability, freight information, and vendor quotes.Coordinate purchasing approvals and follow up on order status.Maintain purchasing records and budget-related documentation.Serve as the primary point of contact for Accounts Payable regarding shop invoices and purchase orders.Work closely with vendors to ensure timely delivery of materials and resolve discrepancies.Preventative Maintenance SupportPrepare monthly preventative maintenance (PM) kits and schedules.Ensure required parts and materials are available for scheduled PM services.Assist with tracking maintenance activities and associated costs.Maintain Driver Vehicle Inspection Reports (DVIRs), mileage records, fuel usage data, and other maintenance documentation.Generate monthly reports related to maintenance operations, PM completion, vehicle mileage, fuel consumption, and maintenance expenses.Recordkeeping and Administrative SupportMaintain maintenance records using FleetMate and other company software systems.Document repair activities, labor hours, parts usage, and associated costs.Maintain organized records of all inventory transactions, purchase orders, and vendor documentation.Generate reports and provide data to management as requested.Assist with clerical and administrative functions to support Maintenance Department operations.Support maintenance of Safety Data Sheet (SDS) records and documentation.Safety and ComplianceFollow all company safety policies and procedures.Maintain a clean, organized, and safe work environment.Safely operate forklifts, pallet jacks, and other material handling equipment as authorized.Maintain an insurable driving record and safely operate company vehicles when required.Comply with all inventory control, purchasing, and maintenance documentation requirements.Required QualificationsEducationHigh School Diploma or GED required.Additional training in inventory management, purchasing, automotive, diesel, or fleet maintenance preferred.Licenses and CertificationsValid driver's license with an insurable driving record required.Forklift certification preferred or ability to obtain certification upon hire.ExperienceMinimum of 2 years of inventory control, parts management, purchasing, warehouse, or maintenance support experience preferred.Experience working in a fleet, transportation, automotive, diesel, or heavy equipment environment preferred.Experience ordering, sourcing, and purchasing parts, including processing orders and coordinating with suppliers and vendors, preferred.Previous parts sales experience, including assisting customers, identifying appropriate parts, and providing product information, preferred.Working knowledge of parts and components used in garbage trucks, commercial fleet vehicles, and heavy equipment preferred.Physical Requirements & Working ConditionsFrequently lift, carry, push, and pull materials up to 50 pounds.Ability to stand, walk, bend, reach, and perform repetitive motions throughout the workday.Ability to work in warehouse, shop, and outdoor environments with varying temperatures and conditions.Exposure to vehicle parts, machinery, noise, dust, grease, and outdoor weather conditions may occur.Regular interaction with mechanics, vendors, drivers, accounting personnel, and management.BenefitsMedical, Dental and Vision Insurance401(k) Retirement PlanCompany-Sponsored Life Insurance6 Company paid HolidaysPaid time off and sick time earned on an accrual basisEqual Opportunity EmploymentAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EOE, including disability/vets.