Shop Clerk

Sunbelt Asphalt; Auburn, Northern (GA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Sunbelt Asphalt in Auburn, GA is seeking a detail-oriented Shop Clerk to provide administrative and data entry support for the Shop Department. You will maintain accurate records, process hours, enter data, and generate routine reports to help daily operations run smoothly.

The ideal candidate is highly organized, able to handle confidential information, and comfortable working in a fast-paced shop environment with standard office equipment and transportation settings.

Qualifications

• High school diploma or equivalent.
• 3 months to 1 year of related administrative, clerical, or data entry experience preferred.
• Experience in a transportation, construction, fleet, or maintenance environment is a plus.

Responsibilities

• Review source documents for completeness and accuracy.
• Enter and update data within company computer systems.
• Process employee hours, equipment hours, daily aggregate totals, and related operational data.
• Enter accounts payable information accurately and timely.
• Process and track equipment moves.
• Maintain filing systems for repair tickets, reports, parts inventories, and other departmental records.
• Generate and distribute routine and ad hoc reports as requested.
• Contact employees, vendors, and other departments to obtain missing or clarify unclear information.
• Maintain departmental documentation and archives for future reference.
• Assist management with special projects and departmental initiatives.
• Perform other related duties as assigned.

Skills

Data entry

Excel

Word

Org skills

Time management

Confidentiality

Communication

Office equipment

Education

High school diploma

Tools

Copiers

Scanners

Printers

Job description

The Shop Clerk is responsible for providing administrative and data entry support to the Shop Department. This position plays a critical role in maintaining accurate records, processing equipment and payroll information, and generating reports that support daily operations. The ideal candidate is highly organized, detail-oriented, and able to work efficiently in a fast-paced environment.

Key Responsibilities

• Review source documents for completeness and accuracy.
• Enter and update data within company computer systems.
• Process employee hours, equipment hours, daily aggregate totals, and related operational data.
• Enter accounts payable information accurately and timely.
• Process and track equipment moves.
• Maintain filing systems for repair tickets, reports, parts inventories, and other departmental records.
• Generate and distribute routine and ad hoc reports as requested.
• Contact employees, vendors, and other departments to obtain missing or clarify unclear information.
• Maintain departmental documentation and archives for future reference.
• Assist management with special projects and departmental initiatives.
• Perform other related duties as assigned.

Education and Experience

• High school diploma or equivalent required.
• Three months to one year of related administrative, clerical, or data entry experience preferred.
• Experience in a transportation, construction, fleet, or maintenance environment is a plus.

Knowledge, Skills, and Abilities

• Strong data entry skills with a high level of accuracy and attention to detail.
• Basic understanding of office procedures and recordkeeping practices.
• Ability to operate computers and standard office equipment, including calculators, copiers, scanners, telephones, and printers.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and time management skills.
• Ability to communicate effectively and professionally with employees, vendors, and other departments.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Primarily an office-based position.
• Occasional exposure to shop and transportation environments, including noise, dust, fumes, and equipment activity.
• Work conditions are generally comfortable and not considered disagreeable.

Physical Requirements

• Frequent use of hands and fingers to operate a computer keyboard and other office equipment.
• Regular verbal communication in person and by telephone.
• Ability to maintain concentration and visual focus on detailed work for extended periods.
• Occasional lifting or moving of materials weighing up to 25 pounds, such as files, records, or office supplies.

Why Join Our Team?

We are looking for a dependable and detail-oriented professional who enjoys working with data, supporting operational teams, and contributing to an organized and efficient workplace. This role offers the opportunity to become an essential part of our shop operations and support the success of the overall organization.

Equal Opportunity Employer: We are committed to creating a diverse and inclusive workplace and welcome applications from all qualified candidates.

Equal Opportunity Employer, including disabled and veterans.