Shipping Receiving Coordinator - 1st Shift

EXALTA; Kenosha (WI); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

EXALTA is seeking a Shipping and Receiving Coordinator to manage inbound and outbound shipments, subcontract POs, and related documentation to support production and inventory control. This role reports to the Supply Chain Manager in our Kenosha, WI facility.

Responsibilities include coordinating shipments, processing customer orders, maintaining ERP records, and ensuring GMP/ISO compliance. Strong attention to detail and independent work style are essential for success.

Qualifications

• 2+ years of logistics, warehouse operations, or inventory control in a manufacturing setting.
• Experience with M2M ERP (or similar manufacturing ERP systems).
• Ability to work independently with minimal direction.
• Familiarity with ISO 13485, FDA 21 CFR 820 and GMP compliance.
• Proficiency in Microsoft Office (Outlook, Excel, Word).

Responsabilités

• Create subcontract purchase orders using supplier quotes with accurate pricing and details.
• Coordinate subcontract shipments and track returns to ensure timely processing.
• Prepare and process customer shipments, including documentation and labeling.
• Schedule pickups and manage freight carriers to ensure on‑time delivery.
• Collaborate with logistics and packaging teams to prioritize daily shipments.
• Receive incoming subcontract orders, materials, supplies, and customer returns.
• Verify quantities, part numbers, and quality against packing lists and POs.
• Maintain accurate ERP transaction records for shipments, receipts, and inventory movements.
• Support periodic cycle counts and investigate discrepancies.

Connaissances

Logistics coordination

Independent work

Documentation accuracy

Attention to detail

Analytical thinking

Communication

Formation

High school diploma or GED

Outils

M2M ERP

MS Office

Description du poste

Position Title: Shipping and Receiving Coordinator

The Shipping & Receiving Coordinator is responsible for managing all inbound and outbound shipments, subcontract purchase orders, and associated documentation to ensure accurate and timely material flow throughout the facility. This position plays a key role in supporting production, supply chain, logistics, and packaging teams to maintain on-time delivery performance and efficient inventory control.

Department: Supply Chain

Reports To: Supply Chain Manager

DUTIES AND RESPONSIBILITIES

• Create subcontract purchase orders using supplier quotes with accurate pricing and details.
• Coordinate subcontract shipments and track returns to ensure timely processing.
• Prepare and process customer shipments, including all required documentation, labeling, and selection of shipping methods.
• Schedule pickups and manage freight carriers to ensure on-time delivery to customers.
• Collaborate with logistics and packaging teams to prioritize daily shipments.
• Receive incoming subcontract orders, materials, supplies, and customer returns.
• Verify quantities, part numbers, and quality of received items against packing lists and purchase orders.
• Properly trained individuals may assist with material receiving inspections.
• Maintain accurate transaction records in the ERP system for all shipments, receipts, and inventory movements.
• Support periodic cycle counts and assist with investigating discrepancies.
• Monitor stock of shipping supplies and reorder as needed.
• Ensure traceability of physical WIP, finished goods, and raw material inventory.
• Work closely with Supply Chain, Logistics, and Packaging to plan and prioritize daily activities.
• Communicate proactively with internal teams regarding shipment status, delays, or material shortages.
• Assist in creating work instructions for the roles standard operations & procedures.
• Ensure compliance with Good Manufacturing Practices (GMP), ISO 13485, and FDA guidelines.
• Assist with general warehouse organization, cleanliness, and 5S activities.
• Support continuous improvement efforts in logistics and inventory accuracy.
• Other duties as assigned.

KEY SKILLS, KNOWLEDGE, AND COMPETENCIES

• 2+ years of experience in logistics, warehouse operations, or inventory control in a manufacturing setting
• Prior experience with M2M ERP (or similar manufacturing ERP systems) strongly preferred
• Skilled in working independently, following through with assignments with minimal direction.
• Knowledge of shipping/ receiving procedures and related documentation
• Familiarity and understanding of ISO 13485 and FDA 21 CFR 820 and GMP compliance
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Strong organizational skills and detail oriented (attention to detail)
• Able to follow verbal directions and written procedures.
• Skilled in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events.

EDUCATION, CERTIFICATIONS, AND/OR LICENSES REQUIREMENTS:

• High school diploma or GED.

PHYSICAL REQUIREMENTS:

• Ability to lift up to 50 lbs. and operate material handling equipment safely

Why Join EXALTA?

At EXALTA, we partner with leading medical technology companies to bring life-changing products to market. You will play a key role in building a culture of continuous improvement, enabling scalable growth, and helping deliver our mission: Together, we make MedTech better.

EXALTA is an Equal Opportunity Employer. We respect every employee as an individual, and we hire and promote based on qualifications, performance, and potential - without regard to race, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.