Shipping & Receiving Coordinator

The Visual Pak Companies; Waukegan (IL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

401(k) Match

Paid time-off

Tuition reimbursement

Job summary

The Visual Pak Companies in Waukegan, Illinois is looking for a Shipping & Receiving Coordinator to manage incoming and outgoing shipments efficiently. This role ensures optimal storage, coordinates with vendors, and handles inventory receipts to support production and distribution.

This position requires a H.S. Diploma or GED and 2-3 years of relevant experience, with proven skills in organization and forklift operation. The company offers competitive benefits including health insurance, 401(k), and paid time-off.

Qualifications

• 2-3 years in a warehouse environment or similar role.
• 2 years of forklift operation experience.
• Ability to work in a fast-paced environment.

Responsibilities

• Coordinate inbound and outbound appointments.
• Direct carrier drivers at the shipping/receiving office.
• Maintain clean and safe working environment.

Skills

Forklift operation

Organizational skills

Time management

Bilingual English/Spanish

Education

H.S. Diploma or GED

Tools

NAV software

RF scan gun

Microsoft Office

Job description

Join the PAK

The Visual Pak Companies are aligned with many of the largest consumer product companies in the household, personal care, automotive and food product industries.

30 years of consistent growth with no end in sight is a testament to our best-in-class workforce as the foundation for our collective success. The Visual Pak is looking for innovative and dedicated achievers who are encouraged to keep a healthy work/life balance to join our team.

Shipping & Receiving Coordinator

Shipping/Receiving Coordinator keeps records on incoming and outgoing shipments and prepares items for shipment in accordance with quality and production standards. Ensures efficient use of storage space to optimize flow of raw materials to production line and finished goods to the customer’s destination. Specific responsibility for bills of lading, coordinating associated paperwork, provide direction to other personnel related to the movement of materials for finished goods, and ensuring shipments are complete and on time.

Direct Reports

Individual Contributor

Position Responsibilities-Tasks-Deliverables

• Schedules and coordinates inbound and outbound appointments with vendors and supply chain.
• Directs carrier drivers upon reporting to Shipping and Receiving office.
• Coordinates the movement and location of all incoming components and raw materials.
• Coordinates inventory receiving activities including all label receiving.
• Oversees and assists with the transferring of finished goods to the supply chain network.
• Assists with the return to stock of raw components.
• Files copies of orders received shipments and post orders on records.
• Maintains a clean and safe work environment.
• Assists with forklift operations as needed.
• Responsible for resolving any discrepancies between shippers’ packing list and quantities received before being entered into warehouse management system.
• Prepares all documents and physical assignments necessary for shift to perform efficiently and productively daily.
• Notifies logistics team of equipment shortages or other related issues.
• Completes bill of lading, packing list, seal assignment, and bar code assignments for each order.
• Cross trains and assists with back up clerks when necessary.
• Complies with SOPs, GMPs, safety rules and regulations, and departmental procedures.
• Provides leadership to enhance performance of department and take charge in the absence of the supervisor.

Key Performance Indicators (KPIs)

• Incoming appointment lead time. Goal: one business days or less
• Zero carrier retention charges
• On time Receiving
• On time Shipping

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life & AD&D Insurance
• 401(k)
• 401(k) match
• Pet Insurance
• Paid time-off
• Paid holidays
• Tuition reimbursement
• Flexible Spending Account
• Dependent Care Subsidy
• Childcare Resources
• Commuter Benefits
• Employee Assistance Program
• Disability Insurance
• Employee Discounts

Qualifications

Knowledge-Skills-Abilities (minimum)

Education

• H.S. Diploma or GED required.

Experience (years And Topics)

• 2 - 3 years in a warehouse environment or in a similar role, preferably with paperwork administration experience.
• 2 years of operating a forklift in a fast-paced manufacturing environment
• Proven experience with high volume transactions and meeting strict deadlines.
• Ability to work in fast paced environment with changing dynamics.
• Must have ability to work well under pressure.
• Excellent organization and time management skills
• Initiative-taking and having a strong work ethic with focus on detail and accuracy.
• Ability to use arithmetic (basic addition, subtraction, multiplication and division)
• Strong decision-making skills with the ability to adapt and quickly respond to unforeseen changes.
• Able to manage oneself when interacting with anyone in a productive and respectful manner at all times.

Technology/Software (years)

• Proven ability using Microsoft Office (Word, Excel, Outlook)
• Demonstrated ability using NAV software, RF scan gun.

Communication

• Ability to understand and communicate written and verbal instructions.
• Must have good communication skills to productively interact with others and complete duties as expected.
• Bilingual English/Spanish preferred.

Physical Capabilities

Movement (standing, stopping, sitting, crouching, crawling)

Health and physical state are to allow for considerable amounts of various types of manual labor, including but not limited to extended time periods of standing, walking, rotating, lifting various weights, and use of all limbs on a regular basis and on demand.

Hearing (loud noise tolerance, quiet work area, public speaking, receive work direction)

• Able to properly and safely be aware of surroundings using as many of the five senses as possible to not be in harm’s way of injury to self or injury to others.
• Capable of tolerating warehouse environment noises that are loud, recurring, hurried, and in multiple languages at times.

Vision (judge distance, read signs, extended computer work, identify details)

• Able to properly and safely be aware of surroundings using as many of the five senses as possible to not be in harm’s way of injury to self or injury to others.
• Needs to be able to distinguish hazards that are color coded, in multiple languages, or other means to visually identify information.

Visual Pak Companies is an Equal Opportunity Employer. Visual Pak does not discriminate based on race, color, religion, marital status, age, national origin, disability, medical condition, pregnancy, gender (orientation or identification), sexual orientation, veteran status, or any other basis covered by federal, state, or local laws. All employment decisions are based on qualifications, merit, skills, individual performance, and business needs.