Shipping & Receiving Coordinator

Envisioncold; San Francisco (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Envisioncold is seeking a Shipping & Receiving Coordinator in San Francisco, California. You'll represent the company to drivers, customers, and staff while maintaining accurate inventory levels and ensuring timely deliveries. This role requires strong organizational skills, fluency in English, and proficiency in WMS and Microsoft products.

Working hours are Monday to Friday from 5:30AM to 2:00PM, with potential overtime. Position is accessible via public transit or with parking available onsite.

Qualifications

• Shipping and Receiving experience required.
• Must be 18 years or older.
• Good attendance record and work ethic.

Responsibilities

• Verify shipping and receiving information and prepare documents.
• Ensure all outgoing orders are accurately prepared for shipping.
• Provide customers with tracking information and updates.

Skills

Organizational skills

Attention to detail

Fluency in English

Computer skills (WMS, Excel, Outlook, Word)

Job description

Description

As a Shipping & Receiving Coordinator you will represent Envision Cold to our drivers, customers and staff. Able to work in a fast-paced environment, you will aid in maintaining accurate inventory levels, ensuring timely deliveries, addressing any shipping or receiving issues, and ensuring compliance with safety and quality standards.

Hours are Monday - Friday 5:30AM - 2:00PM. Overtime may be required. Accessible by public transit or parking available onsite.

What you’ll do (including, but not limited to):

• Verify shipping and receiving information, prepare documents, process freight bills, packing sheets, and other necessary paperwork.
• Ensure that all outgoing orders are accurately prepared for shipping, including packing, labeling, and ensuring they meet any specific requirements.
• Provide customers with tracking information, shipping updates, and any issues regarding deliveries.
• Sign drivers in and out.
• Direct carriers to dock doors upon arrival and update in system to ensure accuracy upon unloading/loading of goods and materials.
• Ensure that all received items are properly recorded in the warehouse management system (WMS) or inventory system.
• Communicate with carriers to establish efficiency with shipping and delivery of products.
• Provide regular reports to management regarding inventory, shipments, and receiving processes, highlighting any issues that need resolution.
• Organize and prioritize workload, working with tight deadlines.
• Perform other duties as assigned/needed.

Requirements

• Must be 18 years or older.
• Shipping and Receiving experience required.
• Outstanding organizational skills with great attention to detail.
• Fluency with the English language, both verbal and written.
• Good attendance record and good work ethic.
• Ability to prioritize needs and reassess business demands.
• Capable of working in a very fast-paced and ever-changing day-to-day operation while being able to stay on task and multi-task as needed.
• Proficient computer skills, including experience with WMS, Excel, Outlook and Word.

Here at Envision Cold, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. We strive to create a diverse and inclusive work environment where everyone is respected and valued for their unique contributions.