Shipping & Receiving Coordinator

Socket.dev; San Francisco (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Envision Cold is seeking a Shipping & Receiving associate for our San Francisco site. Hours are Monday through Friday with potential overtime; public transit access and onsite parking available. You will verify paperwork, prep shipments, and maintain accurate records.

You will track orders, provide customers with updates, sign in drivers, coordinate with carriers, and generate routine inventory and shipment reports. Strong organization and English fluency are essential.

Qualifications

• Must be 18 years or older.
• Shipping and Receiving experience required.
• Outstanding organizational skills with great attention to detail.
• Fluency in English, both verbal and written.
• Good attendance record and strong work ethic.
• Ability to prioritize and re-prioritize tasks in a fast-paced environment.
• Capable of multitasking while staying on task.
• Proficient computer skills with WMS, Excel, Outlook and Word.

Responsibilities

• Verify shipping and receiving information and prepare documents.
• Ensure outgoing orders are packed, labeled, and compliant.
• Provide customers with tracking updates and delivery issues.
• Sign drivers in and out.
• Direct carriers to docks and update systems on arrival.
• Record received items in the warehouse or inventory system.
• Communicate with carriers to improve shipping efficiency.
• Provide management with inventory and shipping reports.
• Organize workload and meet tight deadlines.
• Perform other duties as assigned.

Skills

Shipping & Receiving

Organizational skills

Attention to detail

WMS

Excel

Outlook

Word

English fluency

Tools

WMS

Excel

Outlook

Word

Job description

Description

Hours are Monday - Friday 5:30AM - 2:00PM. Overtime may be required. Accessible by public transit or parking available onsite.

What you'll do (including, but not limited to):

• Verify shipping and receiving information, prepare documents, process freight bills, packing sheets, and other necessary paperwork.
• Ensure that all outgoing orders are accurately prepared for shipping, including packing, labeling, and ensuring they meet any specific requirements.
• Provide customers with tracking information, shipping updates, and any issues regarding deliveries.
• Sign drivers in and out.
• Direct carriers to dock doors upon arrival and update in system to ensure accuracy upon unloading/loading of goods and materials.
• Ensure that all received items are properly recorded in the warehouse management system (WMS) or inventory system.
• Communicate with carriers to establish efficiency with shipping and delivery of products.
• Provide regular reports to management regarding inventory, shipments, and receiving processes, highlighting any issues that need resolution.
• Organize and prioritize workload, working with tight deadlines.
• Perform other duties as assigned/needed.

Requirements

• Must be 18 years or older.
• Shipping and Receiving experience required.
• Outstanding organizational skills with great attention to detail.
• Fluency with the English language, both verbal and written.
• Good attendance record and good work ethic.
• Ability to prioritize needs and reassess business demands.
• Capable of working in a very fast-paced and ever-changing day-to-day operation while being able to stay on task and multi-task as needed.
• Proficient computer skills, including experience with WMS, Excel, Outlook and Word.

Here at Envision Cold, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. We strive to create a diverse and inclusive work environment where everyone is respected and valued for their unique contributions.