Shipping & Receiving Coordinator

Alexandria Industries; Indianapolis (IN); On-site; USD 26,174 - 42,705; Full time

Job summary

Alexandria Industries in Indianapolis, IN seeks a Distribution/Materials Associate to move products, process shipments, and support inventory accuracy. Cross-trained across Material Distribution and Materials Support to flex between areas and meet business needs.

The position emphasizes safety, equipment operation (forklifts, cranes, yard trucks), and timely delivery while maintaining quality standards. Expect 2+ years in manufacturing and dispatching/receiving experience.

Qualifications

• High school diploma or equivalent.
• 2+ years manufacturing experience.
• 2+ years dispatching and receiving experience.
• Proficient with Outlook, Excel, Word, and PowerPoint.
• Strong written and verbal communication.
• Able to operate forklift and semi-tractor safely.
• Ability to work independently and in a team.

Responsibilities

• Move products and packages and ensure inventory accuracy.
• Process shipments and prepare shipping documents.
• Perform material handling and equipment operation.
• Maintain and reconcile inventory; conduct cycle counts.
• Receive inbound material and inspect for AI standards.
• Support yard operations and unload log trucks.
• Load outside carriers and finalize truck shipments.
• Follow INFOR system processes.

Skills

Forklift operation

Dispatching

Receiving

Outlook

Excel

PowerPoint

Communication

Safety awareness

Education

High school diploma

Tools

INFOR system

Job description

Description

DESCRIPTION This position is responsible for effectively moving products and packages while ensuring inventory accuracy. The role also processes shipments, recognizes priorities, and supports on-time delivery and customer satisfaction. This team member will be cross trained in both Material Distribution and Materials Support and will flex between the two areas to meet department and business needs.

The anticipated pay range for this position is $19.00 - $31.22 hourly. The actual base pay offered will vary depending on multiple factors including job- related knowledge/skills, relevant experience, business needs, and geographic location.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following description of work to be performed by this individual is not intended to be all-inclusive. It focuses on the major tasks that must be accomplished, along with the necessary activities required to satisfy the following performance guidelines.

• Perform material services for internal and external customers in alignment with company core values.
• Safety and Housekeeping
  • Provide and promote a safe work environment throughout the facility.
  • Follow 5S guidelines to help keep the facility clean and orderly.
• Material Handling and Equipment Operation
  • Operate forklifts, cranes, yard trucks, and trailers.
  • Inspect equipment and report needed repairs.
  • Stock product and process electronic transfers.
  • Monitor and complete material handler requests.
• Material Support and Quality
  • Maintain quality standards.
  • Wrap, band, and label materials for shipment.
• Inventory Control
  • Complete electronic inventory transactions.
  • Perform cycle counts.
  • Research and resolve inventory inaccuracies.
  • Assist in attaining department inventory goals.
• Receiving
  • Receive and inspect inbound material for compliance with AI standards.
  • Process inbound parcels and deliver them to the appropriate location.
  • Process vendor invoices and submit them into accounts payable accurately and on time.
  • Help establish and maintain a new effective receiving process.
  • Support the yard area by unloading log trucks, managing scrap material, safely delivering logs to the press area, and performing other general yard duties as needed.
• Shipping
  • Load outside carriers.
  • Validate and complete shipping documents.
  • Process parcel boxes for shipment.
  • Understand and follow INFOR system processes, including pick lists, packing lists, shipping procedures, and customer-specific instructions.

The job description does not constitute a written or implied contract of employment. Alexandria Industries reserves the right to revise or change job duties and responsibilities as the need arises. Requirements are representative of minimum levels of knowledge, skills, and experience required.

• Contribute to continuous improvement initiatives by submitting ideas and participating in project implementation.
• Administrative and System Support
  • Manage accounts receivable processes.
  • Process corrective actions and system changes accurately and efficiently.
  • Process and reconcile purchase order receipts.
• Shipping Documentation
  • Finalize truck shipments and distribute documentation to the appropriate personnel.
  • Digitize and upload completed BOLs and pick lists to the company drive.
• Inventory Reporting and Reconciliation
  • Record aluminum weight in the scrap balancing report.
  • Run log inventory during PMs, verify counts, and perform necessary inventory updates.

OTHER JOB DUTIES: (Not considered essential to the job)

• Perform all other related assignments, including special projects, as required in a professional and cooperative manner.

MINIMUM QUALIFICATIONS:

• Education: High school diploma or equivalent degree.
• Experience: Two or more years of manufacturing experience preferred.
• Two or more years of dispatching and receiving experience.
• Other required Knowledge, Skills, and Abilities:
• Strong computer skills, including Outlook, Excel, Word, and PowerPoint.
• Ability to recognize and report safety concerns.
• Strong written and verbal communication skills.
• Strong coordination and judgment skills.
• Intermediate math skills.
• Basic blueprint reading skills.
• Ability to work independently and as a team player.
• Ability to take part in continuous education and training.
• Ability to operate a forklift and semi-tractor safely and effectively.

EQUIPMENT USED

• Office equipment, including computer, phone, printer, scanner, copier, and fax machine.
• Automotive vehicles
• Semi-tractor and trailers
• Skid steer

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.