Shipping/Receiving Clerk with Security Clearance

People, Technology & Processes, LLC; Newport (RI); On-site; USD 40,000 - 56,000; Full time

Job summary

Shipping/Receiving Clerk in Newport, RI will perform receiving operations and customer service support for PAS at NUWCDIVNPT warehouse facilities, handling material receipt, inspection, documentation, and Navy ERP-based tracking for SUBSAFE/LEVEL I/DSS-SOC materials.

You will offload deliveries, verify part/stock numbers, prepare KSDs and documents (DD-250, DD-1348, DD-1149, WMFs), and provide timely responses to inquiries while maintaining accurate logs.

Qualifications

• High School Diploma required.
• 1+ year in a related field preferred.
• Navy ERP receiving operations knowledge preferred.
• Experience with MILSTRIP, WMFs, and related logistics documentation.
• Ability to verify part numbers, counts, and condition on receipt.

Responsibilities

• Receive material from deliveries and on-base locations; document receipt.
• Inspect items for damage and verify against PO/Navy ERP data.
• Process receipts by material type and maintain receiving logs.
• Generate and file KSDs and required shipping documents (DD-250, DD-1348, DD-1149).
• Provide courteous customer service via phone, email, and in person.
• Maintain accurate open orders, bills of lading, and delivery manifests.

Skills

Shipping/Receiving

Navy ERP

Customer service

Logistics documentation

MILSTRIP

GPC/Contract

SUBSAFE handling

Education

High School Diploma

Tools

Navy ERP

WebFLIS

Haystack

Job description

Position title: Shipping/Receiving Clerk Location: Newport, Rhode Island Clearance required: Secret Scope: Performs receiving operations and customer service support for Property Accountability Services (PAS) at NUWCDIVNPT warehouse facilities. Executes material receipt, inspection, documentation, and customer inquiry functions using Navy ERP for SUBSAFE/LEVEL I/DSS-SOC material.
Responsibilities include (but are not limited to):

• Collect material from specified on-base locations upon receipt of WMF or B47 Express Pickup email.
• Receive material delivered to Building 47 warehouse.
• Process receipts by material type: Classified/COMSEC: Scan unopened package into receiving log; transfer to Government lead MILSTRIP: Responsible for entire receiving process GPC/Contract: Complete kick and count, scan package, transfer to Government lead Goods receipt without reference: Responsible for entire receiving process Unidentified material: Record in frustrated material log; transfer to Government-defined location
• Receive and inspect materials from supplier, carrier, storage, or customer; verify parts are correct and undamaged.
• Offload material from delivery vehicles for freight deliveries.
• Inspect shipping packaging and material for damage or leakage; verify part number/material number, count, and condition against Navy ERP purchase order.
• Document damaged, deficient, mismatched, or nonconforming materials; prepare TDRs, SDRs, PQDRs.
• Establish and maintain open orders, bills of lading, WMFs, and completed files.
• Maintain files with delivery information, shipping data, packing slips, vendor correspondence, obligation change notices, PO modifications, rejected material notifications.
• Conduct research to obtain accurate order identification for material received without documentation.
• Receive, validate count and package condition, identify classification, segregate multipacks, and label material.
• Complete Navy ERP induction process, Material WMFs, chain of custody forms, and document receipt in Government log.
• Generate daily delivery manifest for material to be delivered within next business day.
• Complete Navy ERP induction for NUWC Detachment and offsite location receiving documentation.
• Use Navy ERP on real-time basis to track receipt, validation, and delivery of materials.
• Complete Key Supporting Documents (KSDs): DD-250, DD-1348, DD-1149, WMFs, packing slips.
• Record receipt of custody of unordered or frustrated material in Government log.
• Transfer frustrated material to Government-defined location.
• Provide customer service via phone, email, fax, and in-person in a courteous and professional manner.
• Provide information and solutions in response to inquiries.
• Provide applicable Government disposal or shipping instructions and process guidance.
• Access Navy ERP to retrieve and record information; perform material identification and tracking.
• Investigate in-bound shipment status inquiries; verify status; locate material if already received; provide feedback to customer.
• Identify root cause of delivery issues; capture lessons learned.
• Support quarterly summary reports of delivery issues with process improvement recommendations.
• Utilize Navy ERP, WebFLIS, and Haystack for logistics research. Qualifications: High School Diploma. One (1) or more years in a related field. Desired Qualifications/Experience: Navy ERP/SAP receiving operations. MILSTRIP (DLM 4000.25-1-M), NAVSEA Warehouse Process Guide. Logistics documentation: WMFs, DD-1149, DD-128, DD-250, Bills of Lading, packing slips, chain of custody forms. Discrepancy reporting: TDRs, SDRs, PQDRs. Customer service and inquiry response. SUBSAFE/LEVEL I/DSS-SOC material handling.