Shipping, Receiving and Inventory Specialist

Clear Align, LLC; Eagleville (PA); On-site; USD 25,000 - 34,000; Full time

Job summary

Clear Align, LLC is seeking a Shipping, Receiving and Inventory Specialist at our corporate headquarters in King of Prussia, PA. This hands-on role combines shipping and receiving with inventory control, material handling, production kitting, and ERP transactions to keep operations moving.

You will collaborate with Supply Chain, Manufacturing, Planning, Purchasing, and Quality to ensure materials are received, stored, tracked, and available for production, while finished goods are packaged and

Qualifications

• High school diploma or equivalent.
• Strong attention to detail, organization, and numerical accuracy.
• Ability to follow documented shipping, receiving, inventory, and packaging procedures.
• Ability to maintain accurate records and complete electronic material transactions.
• Ability to identify and communicate inventory discrepancies, shipment issues, and material concerns.
• Ability to manage multiple responsibilities in a fast-paced manufacturing environment.
• Ability to perform material-handling activities and meet the physical requirements of the position.
• Must qualify as a U.S. Person under export-control requirements.

Responsibilities

• Receive, verify, document, and process incoming materials.
• Prepare, package, and coordinate domestic and international shipments.
• Complete ERP transactions for receiving, shipping, inventory movements, and production material issuance.
• Pick and kit materials for production work orders.
• Perform cycle counts and research discrepancies.
• Coordinate carrier pickups and address shipment issues with relevant departments.

Skills

Detail-oriented

Organized

ERP systems

Dependable

Strong communicator

Careful

Follow procedures

Education

High school diploma or equivalent

Tools

Visual Manufacturing

SAP

Oracle

Job description

Shipping, Receiving and Inventory Specialist

Corporate Headquarters, King of Prussia, PA

The Shipping, Receiving and Inventory Specialist supports the accurate and timely movement of materials and finished products throughout Clear Align’s manufacturing operations. This hands‑on position combines shipping and receiving activities with inventory control, material handling, production kitting, and ERP transactions.
Working closely with Supply Chain, Manufacturing, Production Planning, Purchasing, and Quality, this role ensures materials are properly received, stored, tracked, and available for production, while finished products are packaged and shipped according to customer, regulatory, and company requirements. Accuracy, organization, and careful handling of sensitive and high‑value components are essential to success.

In Your First Year You Will (What Success Looks Like)

First 30 Days - Learn the Processes

• Become familiar with shipping, receiving, inventory procedures, ERP transactions, and material‑handling requirements.
• Learn receiving inspection requirements, material identification, storage locations, and traceability procedures.
• Assist with receiving shipments, stocking materials, preparing production kits, and processing outgoing shipments.
• Learn packaging, shipping documentation, and handling requirements for domestic, international, and defense‑related shipments.

By 60-90 Days - Perform Daily Operations Independently

• Receive, verify, document, and process incoming materials, identifying discrepancies and routing items to Quality when required.
• Prepare, package, and coordinate domestic and international shipments according to established procedures.
• Accurately complete ERP transactions for receiving, shipping, inventory movements, and production material issuance.
• Pick and kit materials for production work orders, verifying part numbers, quantities, and traceability.
• Perform cycle counts, research discrepancies, and communicate inventory concerns.
• Coordinate carrier pickups and communicate material or shipment issues to appropriate departments.

By 6 Months - Support Reliable Material Flow

• Consistently maintain accurate inventory records and organized storage locations.
• Support production schedules through timely material availability, kitting, and inventory transactions.
• Independently coordinate routine shipping and receiving activities and assist with more complex shipments.
• Maintain accurate shipping, receiving, and inventory documentation.
• Work with Manufacturing, Planning, Purchasing, and Quality to resolve material and shipment concerns.
• Identify opportunities to improve material flow, inventory accuracy, and shipping efficiency.
• Serve as a dependable resource across shipping, receiving, and inventory functions.
• Anticipate material shortages, shipment priorities, and inventory discrepancies before they affect operations.
• Maintain accurate ERP records, inventory traceability, and required shipping documentation.
• Consistently handle sensitive and high‑value components with care.
• Support continuous improvement efforts that strengthen inventory accuracy, material organization, and on‑time shipments.

How You Know You’re Winning

• Incoming materials are received, verified, and processed accurately.
• Customer shipments are properly packaged, documented, and shipped on schedule.
• Inventory records accurately reflect physical material quantities and locations.
• Production kits are complete, accurate, and available when needed.
• ERP transactions and material traceability records are maintained correctly.
• Inventory discrepancies and shipment concerns are identified and communicated promptly.
• Materials and finished products are handled and stored appropriately.
• Manufacturing and Supply Chain teams receive dependable material support.

Position Requirements

Who You Are (Core Strengths & Competencies)

• Detail‑oriented and committed to accuracy in material handling and documentation.
• Organized and capable of managing multiple priorities in a manufacturing environment.
• Comfortable working with ERP systems, inventory transactions, and shipping software.
• Dependable and able to work independently while supporting a team.
• Strong communicator who works effectively with Manufacturing, Planning, Purchasing, and Quality.
• Careful when handling delicate, sensitive, and high‑value components.
• Comfortable following established procedures and identifying opportunities for improvement.

Must-Have Qualifications

• High school diploma or equivalent.
• Strong attention to detail, organization, and numerical accuracy.
• Ability to follow documented shipping, receiving, inventory, and packaging procedures.
• Ability to maintain accurate records and complete electronic material transactions.
• Ability to identify and communicate inventory discrepancies, shipment issues, and material concerns.
• Ability to manage multiple responsibilities in a fast‑paced manufacturing environment.
• Ability to perform material‑handling activities and meet the physical requirements of the position.
• Must qualify as a U.S. Person under applicable export‑control requirements.

Preferred Qualifications

• 2-3 years of experience in shipping, receiving, inventory control, warehousing, or manufacturing.
• Experience using ERP systems such as Visual Manufacturing, SAP, Oracle, or similar platforms.
• Experience preparing domestic and international shipments and coordinating with carriers or freight forwarders.
• Familiarity with ITAR‑controlled materials, defense hardware, and related shipping documentation.
• Experience with production kitting, cycle counts, bills of material, and inventory reconciliation.
• Experience handling delicate, sensitive, or high‑value components.
• Familiarity with AS9100, ISO 9001, or similar quality management systems.

At Clear Align we have a clear vision: to be the place where a diverse mix of talented people come, stay and do their best work. We pride ourselves on bringing the best infrared surveillance solutions, and we know our company runs on the hard work and dedication of our passionate and creative employees.