Shipping & Invoicing Representative

McFarlane Aviation; Baldwin City (KS); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Climate-controlled workspace

On-the-job training

Room to grow

Job summary

McFarlane Aviation, based in Baldwin City, KS, is seeking a dependable Shipping & Invoicing Representative to process and ship customer orders, prepare quotes, complete invoicing, and maintain accurate part traceability. The role supports Sales and Accounting and ensures orders are accurate and shipped on time.

The ideal candidate will have a high school diploma, strong attention to detail, and proficiency with Microsoft Office and warehouse software.

Qualifications

• Must have a high school diploma or equivalent.

Responsibilities

• Pull parts from the warehouse accurately and safely.
• Package customer orders cost-effectively and correctly.
• Process invoices and shipping transactions using inventory systems.
• Maintain accurate part traceability (lot, shipment).
• Provide shipping quotes and coordinate with freight carriers.
• Communicate shipping options and issues to customers.
• Perform quality checks before shipment.
• Collaborate with Sales and Accounting for daily invoicing and closeout.

Skills

Microsoft Office

Written & verbal comms

Attention to detail

Time management

Customer service

Education

High school diploma or equivalent

Tools

Inventory management systems

Job description

Company: McFarlane Aviation

Position Description: Shipping & Invoicing Representative

Location: Baldwin City, KS

Department: Shipping/Receiving

Reports to: Department Supervisor

About McFarlane Aviation

Headquartered in Baldwin City, Kansas, McFarlane Aviation has spent more than 50 years engineering, manufacturing, and distributing high-quality FAA-PMA aircraft parts, controls, cables, and aerospace components for general aviation, commercial, military, and experimental aircraft. With over 40,000 parts in stock and a growing footprint in OEM and Military programs, the team is committed to delivering better parts with exceptional, old-fashioned customer service — the McFarlane way.

Position Summary

McFarlane Aviation is looking for a dependable, detail-oriented Shipping & Invoicing Representative to help process and ship customer orders accurately and on time. This role is responsible for pulling and packaging parts, preparing shipping quotes, completing quality checks, processing invoices, and maintaining accurate part traceability while providing excellent customer service.

What You'll Do

• Accurately locate and pull parts within the warehouse
• Package customer orders safely, accurately, and cost-effectively
• Complete shipping transactions and invoicing using inventory management systems
• Maintain accurate part, lot, and shipment traceability
• Provide shipping and freight quotes for customer orders
• Coordinate with freight carriers and assist with shipping-related questions or issues
• Communicate with customers regarding shipping needs and options
• Perform quality checks to help ensure orders are accurate before shipment
• Work with Sales and Accounting to complete daily invoicing and financial closeout activities
• Assist with shipping claims and carrier late-delivery reporting
• Support warehouse organization, inventory counts, stocking, and shipping supply maintenance
• Identify opportunities to improve shipping processes and overall efficiency
• Assist with additional department projects and responsibilities as needed

What We're Looking For

• Comfortable navigating computer systems and learning new software
• Ability to use handheld electronic devices and warehouse technology
• Proficiency with Microsoft Office
• Strong written and verbal communication skills
• Strong attention to detail and commitment to accuracy and quality
• Ability to organize and prioritize work in a fast-paced environment
• Effective time-management and problem-solving skills
• Ability to work independently while also contributing to a team
• Dependable and committed to providing excellent customer service

Education

• High school diploma or equivalent required

Physical Requirements

• Ability to stand and walk for extended periods
• Ability to climb ladders and reach overhead
• Ability to lift and move up to 50 pounds
• Ability to maintain regular, reliable, and timely attendance

Why McFarlane Aviation?

At McFarlane Aviation, you're part of a team that takes pride in Making It Better. Whether you're assembling parts or sharing ideas, you play a key role in keeping the skies safe. We believe in old-school customer service, doing the right thing, and building better parts through real teamwork and integrity.

We offer:

• Friendly, clean, and climate-controlled workspace
• A collaborative, hands-on culture where ideas take flight and your voice matters
• Competitive pay and benefits, on-the-job training, and room to grow
• A supportive crew of aviation pros who are passionate about what they do

McFarlane is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees- so we welcome applications from everyone, to celebrate a diverse mix of experiences, backgrounds, and identities. Please get in touch if you'd like to discuss any reasonable adjustments to your application, in order that we can accommodate and support you in the recruitment process. If you want to work for a company where you are valued and respected, we'd love to hear from you.