Shipping & Invoicing Representative

Victor Sierra Aviation; Baldwin City (KS); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Friendly workspace

Hands-on culture

Competitive pay and benefits

On-the-job training and room to grow

Job summary

McFarlane Aviation in Baldwin City, Kansas, is seeking a dependable Shipping & Invoicing Representative to process orders, pull and package parts, and handle invoicing with accuracy. You will maintain traceability and provide excellent customer service while working with Sales and Accounting on daily closeout activities.

The role requires basic computer systems proficiency, handheld devices, and strong organizational skills in a team-focused aviation parts environment.

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills are essential.
• Excellent attention to detail and quality control.
• Ability to organize, prioritize, and manage time in a fast-paced environment.

Responsibilities

• Pull parts accurately from the warehouse and package orders safely.
• Prepare shipping quotes and complete shipping transactions.
• Process invoices and maintain traceability for parts and shipments.
• Coordinate with freight carriers and respond to shipping questions.
• Support with inventory counts and shipping supply maintenance.

Skills

Attention to detail

Communication skills

Time management

Organize and prioritize

Independent yet team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Handheld devices

Job description

Company: McFarlane Aviation

Position Description: Shipping & Invoicing Representative

Location: Baldwin City, KS
Department: Shipping/Receiving
Reports to: Department Supervisor

About McFarlane Aviation

Headquartered in Baldwin City, Kansas, McFarlane Aviation has spent more than 50 years engineering, manufacturing, and distributing high-quality FAA-PMA aircraft parts, controls, cables, and aerospace components for general aviation, commercial, military, and experimental aircraft. With over 40,000 parts in stock and a growing footprint in OEM and Military programs, the team is committed to delivering better parts with exceptional, old-fashioned customer service - the McFarlane way.

Position Summary

McFarlane Aviation is looking for a dependable, detail-oriented Shipping & Invoicing Representative to help process and ship customer orders accurately and on time. This role is responsible for pulling and packaging parts, preparing shipping quotes, completing quality checks, processing invoices, and maintaining accurate part traceability while providing excellent customer service.

What You'll Do

• Accurately locate and pull parts within the warehouse
• Package customer orders safely, accurately, and cost-effectively
• Complete shipping transactions and invoicing using inventory management systems
• Maintain accurate part, lot, and shipment traceability
• Provide shipping and freight quotes for customer orders
• Coordinate with freight carriers and assist with shipping-related questions or issues
• Communicate with customers regarding shipping needs and options
• Perform quality checks to help ensure orders are accurate before shipment
• Work with Sales and Accounting to complete daily invoicing and financial closeout activities
• Assist with shipping claims and carrier late-delivery reporting
• Support warehouse organization, inventory counts, stocking, and shipping supply maintenance
• Identify opportunities to improve shipping processes and overall efficiency
• Assist with additional department projects and responsibilities as needed

What We're Looking For

• Comfortable navigating computer systems and learning new software
• Ability to use handheld electronic devices and warehouse technology
• Proficiency with Microsoft Office
• Strong written and verbal communication skills
• Strong attention to detail and commitment to accuracy and quality
• Ability to organize and prioritize work in a fast-paced environment
• Effective time-management and problem-solving skills
• Ability to work independently while also contributing to a team
• Dependable and committed to providing excellent customer service

Education

• High school diploma or equivalent required

Physical Requirements

• Ability to stand and walk for extended periods
• Ability to climb ladders and reach overhead
• Ability to lift and move up to 50 pounds
• Ability to maintain regular, reliable, and timely attendance

Why McFarlane Aviation?

At McFarlane Aviation, you're part of a team that takes pride in Making It Better. Whether you're assembling parts or sharing ideas, you play a key role in keeping the skies safe. We believe in old-school customer service, doing the right thing, and building better parts through real teamwork and integrity.

We offer:

• Friendly, clean, and climate-controlled workspace.
• A collaborative, hands-on culture where ideas take flight and your voice matters.
• Competitive pay and benefits, on-the-job training, and room to grow.
• A supportive crew of aviation pros who are passionate about what they do.

McFarlane is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees- so we welcome applications from everyone, to celebrate a diverse mix of experiences, backgrounds, and identities. Please get in touch if you'd like to discuss any reasonable adjustments to your application, in order that we can accommodate and support you in the recruitment process. If you want to work for a company where you are valued and respected, we'd love to hear from you.