Shipping Coordinator

API International, Inc.; Tualatin (OR); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Long-term disability

401k with match

Paid time off

Holidays

Job summary

API International, Inc. is a Portland-based manufacturer and engineering solutions provider seeking a Shipping Coordinator to support the Warehouse Supervisor with shipping operations, documentation, and transit oversight.

Ideal candidates have a high school diploma, shipping/logistics experience, and strong communication and organizational skills, with proficiency in MS Office. Familiarity with carrier systems is a plus.

Qualifications

• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and Outlook software
• Strong organizational skills, time management, and attention to detail
• Ability to perform in a fast-paced environment and adapt to changing priorities

Responsibilities

• Coordinate, track, and ensure timely delivery for shipments, including air freight
• Print pick tickets and coordinate daily orders with shipping supervisors
• Assist with printing BOLs and MTRs for all sales orders
• Scan sales orders for invoicing and record-keeping after shipment confirmation
• Ensure all orders are accurately completed
• Prepare daily outbound reports
• Process and oversee RMAs
• Maintain cleanliness and organization in the shipping area
• Adhere to safety procedures
• Perform other duties as assigned

Skills

Verbal and written communication

MS Office & Outlook

Organizational skills

Fast-paced environment adaptability

Education

High school diploma or equivalent

Bachelor's degree in business/supply chain (preferred)

Tools

Shipping software (FedEx/UPS/Freightview)

Job description

Description

API Internationalis a family business that was established in Portland, Oregon in 1979. We are a manufacturer and engineering solutions provider that specializes in flanges, expansion joints, valves, other pipe fittings, and custom-fabricated parts for the Agriculture, Exhaust, HVAC, and Water Works markets. At API International, we offer a generous benefit package including:

• Employer-paid health, vision, dental insurance, and long-term disability.
  • Full coverage of the base plan premium on the first day of the month following 60 days of employment. Spouse and family eligible for 100% coverage on the base plan premium after one year.
• 80 hours of PTO and 152 hours after the first year (prorated).
• 8 paid holidays (including your birthday).
• 401k with a 4% company match.
• Voluntary Benefits.
  • FSA and life insurance.
• Opportunities for advancement within the company.

The Shipping Coordinator supports the API Warehouse Supervisor by facilitating shipping operations, coordinating shipments, managing documentation, and monitoring transit. They ensure compliance with regulations, communicate with carriers and warehouse staff, and maintain accurate records. The individual also supports the Shipping Supervisor with miscellaneous assignments such as outbound reports, printing pick tickets, and scanning complete sales orders. This position requires working closely with various teams to optimize shipping processes and maintain efficient inventory management.

A typical day:

• Coordinate, track, and ensure timely delivery to meet customer requirements for hot/expedited shipments, including air freight going out to customers: Coordinate daily freight operations. Schedule and coordinate non-LTL shipments such as stock transfer and full truckloads.
• Print pick tickets and coordinate daily, future, pull & hold, and expedited sales orders with shipping supervisors:
• Assist shipping associates with printing BOLs and MTRs for all sales orders.
• Scan sales orders for invoicing and record-keeping after shipment confirmation.
• Ensure all orders are accurately completed.
• Prepare daily outbound reports.
• Process and oversee Return Merchandise Authorizations (RMAs).
• Maintain and order warehouse supplies.
• Conduct inventory adjustments.
• Maintain cleanliness and organization in the shipping area.
• Adhere to company safety procedures.
• Perform other duties as assigned.

The ideal candidate requires the following:

• High school diploma or equivalent.
• Previous experience in a shipping, warehouse, or logistics role. Basic understanding of shipping and logistics processes.
• Familiarization with inventory management.
• Knowledge of various shipping methods and carriers.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and Outlook software.
• Ability to prepare and manage shipping documentation.
• Strong organizational skills, time management, and attention to detail.
• The ability to perform in a fast-paced environment and adapt to changing priorities, unexpected situations, and evolving business needs in a dynamic environment, ensuring smooth logistics and inventory operations.

We highly prefer the following:

• Familiarity with shipping software and systems (e.g., FedEx, UPS, Freightview).
• Bachelor's degree in business administration, supply chain, or related field.