Shipping Coordinator

Samuel, Son & Co.; Town of Tomahawk (WI); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive wage

Company paid health and dental benefits

Paid vacation and productivity bonus

Defined Contribution Pension Plan with company match

Tuition reimbursement program

Flexibility with start and end times

On the job training

Job summary

A leading manufacturing company located in Tomahawk, WI is seeking an entry-level position focused on managing shipping operations and maintaining inventory records. This full-time role involves coordinating truckloads, preparing documentation, and ensuring timely deliveries. Candidates should have a high school diploma or equivalent, along with strong communication and customer service skills. Benefits include paid health and dental, a defined benefit pension plan, and opportunities for career growth.

Qualifications

• Must have reading, writing and simple math skills.
• Ability to understand and abide by all safety rules and regulations.
• Must be able to learn effectively utilize Samuels ERP system.

Responsibilities

• Manage outbound stock shipments to ensure timely delivery.
• Communicate effectively with Sales and Customers.
• Prepare and manage custom documentation for international shipments.

Skills

Ability to work in a fast-paced environment

Respectful communication skills

Customer service experience

Data entry experience

Education

High School diploma or equivalent

Associates degree or relevant experience

Tools

Microsoft Office

UPS shipping equipment

Job description

Benefits

• Competitive wage.
• Company paid health and dental benefits
• Paid vacation and productivity bonus
• Defined Contribution Pension Plan with company match
• Opportunity for career stability and growth
• Tuition reimbursement program
• Flexibility with start and end times (depending on circumstances and position)
• Protective personal equipment is provided, or cost of purchase is reimbursed
• On the job training

ESSENTIAL FUNCTIONS / RESPONSIBILITIES

• Direct shop floor traffic when required to support outbound shipping activities.
• Tag and document daily freight accurately and efficiently.
• Organize and schedule truckloads in coordination with Samuel carriers and customers.
• Create and process shipment documentation for returned goods.
• Monitor the progress of shop orders to generate accurate daily and next-day shipping schedules.
• Prepare all necessary shipping documentation using both computerized systems and manual forms.
• Manage outbound stock shipments to ensure timely delivery.
• File freight claims promptly and follows through to resolution.
• Attach required documentation and photographs to order records.
• Review and approve outbound freight costs in accordance with company guidelines.
• Process domestic and international UPS shipments.
• Prepare and manage custom documentation for international shipments.
• Close out and reconcile daily shipping bills.
• Update and highlight daily shipments on finishing and sales reports.
• Track and report daily shipping revenue.
• Communicate effectively with Sales, Customers, and third-party Logistics providers as needed.
• Participate in scheduled inventory counts and assist in maintaining accurate product inventory records.
• Plan and optimize loads for truckload, LTL, and Target Freight shipments. Maintain strong working relationships with freight carriers.
• Assign shipping tasks to Finishing Utility III team members as needed.
• Understand and adhere to ISO system requirements and the elements related to this position.
• Responsible for sourcing, evaluating, and scheduling the most cost-effective carriers while ensuring timely and accurate delivery.
• Provides full coverage of primary receiving functions during periods of absence to support departmental continuity.
• Perform other business-related duties as assigned by the immediate supervisor or management.

EQUIPMENT KNOWLEDGE

• Basic Computer, P.C. and on-line
• UPS and other shipping equipment
• Microsoft Office
• Electronic scale

ROLE REQUIREMENTS

• Ability to work well in a fast-paced environment to meet team expectations.
• Understanding and support of Company policies and procedures.
• Ability to understand and abide by all safety rules and regulations to perform the job.
• Must have a basic understanding of computers.
• Must have reading, writing and simple math skills.
• Must be able to read blue prints.
• Must have either a High School diploma, 3-5 years’ experience or an associates degrees (or equivalent) or at least 1 year working experience in an industrial based environment.
• Customer Service experience, data entry experience.
• Must be able to learn effectively utilize Samuels ERP system as relevant to positions.
• Must be able to work a standard 40-hour workweek, with additional hours as required to meet business needs.
• Must exhibit strong, respectful communication skills when interacting with peers, customers, vendors, and cross-functional teams.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Manufacturing

Location

Tomahawk, WI