Shipping Coordinator

United Scrap Metal, Inc.; Cicero (IL); On-site; USD 38,000 - 55,000; Full time

Job summary

United Scrap Metal, Inc. is seeking a Shipping & Receiving Coordinator in the United States. The role focuses on coordinating and documenting all incoming and outgoing shipments, supporting proactive planning, and ensuring accurate shipment records.

Reports to the Shipping & Receiving Manager. The position requires a high school diploma, fluency in English and Spanish preferred, strong written and verbal communication, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required; similar role experience a plus.
• Fluency in English and Spanish preferred (read, write, speak).
• Excellent oral and written English communication skills.
• Proficiency in Microsoft Office (Word, Excel & Outlook).
• Ability to input data quickly and accurately into computer software.
• Flexible, able to multi-task in a fast-paced environment.

Responsibilities

• Prepares transportation bills, load authorizations, packaging slips, and other shipment documentation; coordinates pickups with consumers and brokers.
• Records shipment data such as weight, charges, space availability, damages, or discrepancies for reporting.
• Contacts carrier representatives to plan shipping and receiving materials.
• Resolves internal and external issues to keep the department efficient in meeting customer needs.
• Communicates shipping/receiving instructions with carrier representatives.
• Pursues shipping methods with the aim of minimizing environmental impact.
• Compiles and prepares import/export reports and documents.
• Regularly communicates safety or job-related concerns.
• Other duties as assigned.

Skills

English fluency

Spanish fluency

Data entry

Microsoft Office

Education

High school diploma

Tools

Excel

Word

Outlook

Job description

Established in 1978, United Scrap Metal ("USM") has grown from $200 and a rental truck into one of the largest full-service recyclers in the country. Today, the USM team continues to pioneer innovative, solutions-driven recycling programs through ethical and sustainable practices, which have earned them both acclaim and recognition amongst industry partners. With 600+ team members across 10 locations nationally, the company’s commitment to excellence is reflected in its award-winning history, as well as an outstanding client retention rate across thousands of customers throughout North America. Equally as important is the expansion of the team’s focus on philanthropy, sustainability, diversity and carrying out our corporate mission: making a positive impact on the lives of others. USM is proud to make a difference for its customers, partners, team members, communities and the planet as it continues to drive its expansion forward for the next forty years and beyond.

USM is looking for purpose-driven individuals who seek to utilize their unique traits and attributes to make a positive impact on the company and further our mission. Team members at United are driven to achieve results and are tenacious in the face of challenges. They are humble and intellectually curious, seeking the ability to roll up their sleeves and "get their hands dirty" to solve complex problems while maintaining the motivation to develop both personally and professionally. Lastly, collaboration is vital to our business and line of work; therefore, our team members must be able to communicate and build relationships with multiple cross functional departments across the organization.

Position Overview

The Shipping & Receiving Coordinator is responsible for the coordination and documentation of all incoming and outgoing shipments. This individual supports the maintenance, accuracy, and proactive planning of all customer shipments. Reports to the Shipping & Receiving Manager.

Summary of Responsibilities

• Prepares transportation bills, load authorizations, packaging slips, and any other necessary documentation required for shipments; contacts various consumers and brokers to coordinate pickups
• Records shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or recordkeeping purposes
• Contact carrier representatives to plan for shipping and receiving materials
• Resolves internal and external issues to ensure department is efficient in meeting customer needs
• Communicates the coordination of and instructions for shipping and receiving materials with carrier representatives
• Approaches the coordination of shipping methods to encourage the least amount of environmental impact possible
• Compiles and prepares import/export reports and documents
• Regularly communicates any safety or job-related concerns
• Other duties as assigned

Required Characteristics

• High school diploma or equivalent required; similar role experience a plus
• Fluency in both English and Spanish preferred (read, write, speak)
• Excellent oral and written English language communication skills
• Proficiency in Microsoft Office (Word, Excel & Outlook)
• Ability to quickly and accurately input data into various computer software applications
• Demonstrated flexibility to multi-task and work autonomously in a fast-paced environment
• Able to fulfill flexible scheduling requirements as determined by the manager and / or business needs of the operation

Minimum Safety Training Requirements

• Basic on-the-job training that satisfies the Primary Objectives of the specific position (as noted above)
• US-SOP-01 United in Safety Manual
• US-F11 QEH&S Policy
• US-SOP-03 Team Member Handbook

We strive to demonstrate our Core Values in all positions at USM:

USM is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. USM will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. USM is a Zero Impairment Workplace. USM provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify your Talent Acquisition contact or another member of our People Development Team at [e-mail]. The decision on granting reasonable accommodation will be made on a case-by-case basis.