Shipping and Receiving Coordinator

Galvion; Portsmouth (NH); On-site; USD 50,000 - 70,000; Full time

Job summary

A manufacturing company in Portsmouth is seeking a Shipping & Receiving Coordinator to manage inbound and outbound shipments, ensuring accurate documentation and compliance with safety standards. The ideal candidate will have at least 5 years of experience in shipping, knowledge of freight carriers, and strong problem-solving skills. This role requires meticulous attention to detail and effective communication in a fast-paced environment.

Qualifications

• 5 years of domestic and international shipping experience required.
• Dangerous Goods/Hazmat certification preferred.
• Fork lift operator license preferred, training provided.

Responsibilities

• Coordinate incoming shipments and match against purchase and sales orders.
• Perform ERP system transactions for received items and generate daily receiving reports.
• Ship customer orders accurately and on time, including domestic and international freight.
• Maintain an organized inventory and update material on-hand records regularly.

Skills

Domestic and international shipping experience

Knowledgeable in FTL, LTL, small package, air and ocean freight

Clear written and verbal communication skills

Proficiency with Microsoft Office

Creative problem-solving skills

Job description

Galvion designs, develops, and manufactures ballistic helmets and dynamic power and data management solutions for the modern battlefield. We are a passionate, global, and fast-paced team collaborating with several strategic partners and are committed to enhancing the overall agility and survivability of the modern warfighter and tactical operator.

The Shipping & Receiving Coordinator has the responsibility for managing all inbound and outbound shipments, packaging material inventory, packaging of product to be shipped, palletizing larger orders, and verifying and de-trashing incoming deliveries.

What You Will Be Doing

• Coordinate incoming shipments and match against purchase and sales orders.
• Perform ERP system transactions for received items and generate daily receiving reports (e.g., items received, discrepancies).
• Audit all inbound documentation for completeness and accuracy.
• Ensure materials are labeled and marked appropriately with part number, quantity, and date received.
• Ship customer orders accurately and on time, including both domestic and international freight.
• Prepare required shipping documentation (Bills of Lading, Packing Slips, Commercial Invoices, etc.).
• Use carrier portals (FedEx, UPS, DHL, USPS) to generate labels and track deliveries.
• Sort, palletize, and package outgoing shipments; wrap, strap, photograph, and document large orders.
• Coordinate customer pickups and schedule LTL/FTL shipments with freight carriers and brokers.
• Process small parcel shipments and manage ad hoc/manual invoice requests.
• Perform all material transactions in the ERP system accurately and in real-time.
• Maintain an organized inventory and update material on-hand records regularly.
• Assist in the assignment and maintenance of tariff classifications for all items.
• Load and unload trucks using a forklift or pallet jack (forklift certification preferred).
• Ensure all inventory and material handling complies with internal procedures and safety requirements.
• Interface with Supply Chain, Manufacturing, Quality Control, and other internal teams to ensure complete and accurate shipment documentation.
• Maintain a clean, organized, and safe work environment in accordance with 5S and safety guidelines.
• Provide backup logistics support across other Galvion sites as needed.
• Continuously seek cost-effective freight solutions by comparing carriers and shipping methods.
• Assist or lead others in logistics functions as necessary; perform other duties as assigned.

What You Will Need To Succeed

• 5 years of domestic and international shipping experience.
• Knowledgeable in FTL, LTL, small package, air and ocean freight.
• Previous experience dealing with freight carriers, freight forwarders, and brokers.
• Dangerous Goods/Hazmat certification preferred.
• Fork lift operator license preferred; will provide training.
• Computer literate, proficiency with Microsoft Office (specifically Word, Excel, Outlook).
• Position requires a person who is meticulous and quality conscious; motivated and creative problem solver.
• Clear written and verbal communication skills.
• Fast learner with excellent time management skills.
• Possess creative problem solving skills with the ability to work in a team environment.
• Must be adaptable to rapidly shifting priorities and testing schedules.
• Ability to work with minimum of supervision, including prioritizing of work.
• Work overtime as required.

Galvion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Galvion complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.