Shipping and Receiving Associate - Summer 2027

Whitetail Club; McCall (ID); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

PTO encouraged

5 day work week

Job summary

The Whitetail Club is seeking a Shipping & Receiving Associate to ensure accurate receipt, storage and distribution of deliveries, supplies and inventory. You will verify invoices against orders and coordinate timely delivery to resort departments.

This role emphasizes physical activity, reliable daily checklists and teamwork in a hospitality-focused environment; prior hospitality distribution experience is helpful. This position is on-site at the resort in McCall, Idaho.

Qualifications

• Accurately read and effectively verify documentation in the English language.
• Maintain a valid driving license to operate motor vehicles.
• Maintain knowledge of resort services, hours, policies and procedures.
• Attention to detail and ability to follow up with tasks.
• Ability to lift up to 75 pounds and handle carts/dollies.
• Ability to work with minimal supervision while prioritizing tasks.

Responsibilities

• Clearly articulate and communicate with guests, visitors and Resort personnel.
• Maintain filing systems and logs and provide legible documentation.
• Prioritize tasks according to operational needs in a busy environment.
• Receive products by matching delivery tickets, packing slips, bills of lading, invoices and purchase orders.
• Record and document all receiving and outgoing merchandise for traceability.
• Store and rotate inventory to minimize loss and waste (FIFO).
• Assist with storeroom organization, stocking shelves and inventory counts.
• Ensure proper security and accessibility to storerooms across the property.
• Support in maintaining safety and cleaning standards in storage areas.
• Participate in meetings and complete assignments from Purchasing/Receiving.

Skills

Reading documentation

English proficiency

Attention to detail

Organizational skills

Driving license

Lifting ability

Team collaboration

Job description

Description

SUMMARY

The Shipping & Receiving Associate is responsible for assuring all deliveries, supplies, inventory and equipment are accurately received, inventoried and distributed in accordance with company practices. Responsibility for receiving of product, verifying quality, quantity and price against invoices and purchase orders is of utmost importance along with timely delivery of items to departments and properly storing/rotating product to minimize loss and waste.

About You

You are “Self-Motivated”, it is the word your friends use to describe you, you are an outgoing personality, who takes pride in completing daily checklists making sure they are done correctly? Our Shipping and Receiving team loves the physical activity of their jobs and they know our departments depend on them to deliver the items needed for operations to continue to run smoothly. If you like the idea of being counted on and know that your teammates look forward to seeing you with their expected deliveries, then please join us! This Departmental Culture is a small team who is all about work life/balance where PTO is encouraged, they work a 5 day a week schedule and are an integral part of the success of our many outlets. Here, you are inspired and empowered to do what needs to be done to get our inventory delivered on time!

What You Get To Do

• Clearly articulate and communicate with guests / visitors and Resort personnel in a courteous, empathetic and discreet manner.
• Maintain filing systems and logs and provide legible documentation.
• Prioritize tasks according to operational needs and remain calm in a pressured environment or challenging situations.
• In absence of Purchasing / Receiving Agent will ensure all ordered products are being received, by matching delivery tickets, packing slips, receiving sheets, bills of lading, invoices, purchase orders and / or requisitions for purchase with receiving data sheet to verify quantity, quality, price and description of product; ensuring that shortages on all invoices, packing slips or delivery tickets are acknowledged by all parties involved (including delivery driver).
• Record and document all receiving and outgoing merchandise according to departmental procedure to ensure complete traceability.
• Accurately track and record all food temperatures while following food handling safety standards.
• Hold responsibility for proper storage and / or outlet delivery of all received goods daily.
• Assist with organization and maintenance of storeroom, stocking shelves, and rotation of all products on a first in first out (FIFO) basis.
• Participate in storeroom inventory counts according to set standards.
• Ensure proper security and accessibility to storerooms throughout property.
• Enforce strict application of the agreed upon cleaning / sanitizing schedule.
• Previous experience in Hospitality or food service distribution is desirable.

Requirements

WHAT YOU NEED TO BE SUCCESSFUL:

• Accurately read and effectively verify documentation in the English Language.
• Maintain at all times a clean driving record and a valid driving license to operate motor vehicles.
• Maintain knowledge of all Resort services, features and hours of operation.
• Maintain complete knowledge and compliance with all Resort and departmental policies and procedures.
• Ability to focus attention on details, be well organized and follow up accordingly.
• Ability to maintain confidentiality of guests, associates and vendor information.
• Ability to work with minimal supervision while prioritizing and organizing work assignments.
• Ability to constantly lift and move up to 75 pounds, including storing in overhead areas, to push and pull a cart / dolly weighing approximately 100 pounds, including up and down inclines.
• Ability to bend, squat, kneel, climb and reach coupled standing/walking continuously.
• Ability to work cohesively with other departments as part of a team.
• Participate in Accounting and Purchasing meetings as requested by Controller.
• Complete assignments and special projects assigned by Purchasing / Receiving Agent or Controller.
• Help to maintain and audit safety standards in all storage areas throughout the property.