Sheriff Service Technician

Calaveras, County of (CA); San Andreas (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Calaveras County Sheriff's Office is seeking a Sheriff Services Technician I–III to support the department with clerical and administrative duties, records processing, and fingerprinting as needed. Duties include handling confidential information, operating records systems, and ensuring compliance with state and departmental mandates.

The role varies by level, from entry I to advanced III, with increasing responsibilities such as scheduling, training, and complex records processing, requiring

Qualifications

• High school graduate with 2 years of office experience.
• Three years in a Sheriff Services role or comparable position.
• Five years in a comparable role with enforcement procedures.

Responsibilities

• Performs record checks for authorized agencies per law.
• Operates a telecommunication terminal accessing law enforcement systems.
• Fiscal accounting and departmental payroll.
• Performs sealing of records and destruction per mandates.
• Operates a word processor to draft complaints for deputies.
• Trains or assists in training personnel.
• Processes and maintains evidence and civil records.
• Transcribes, types, files and provides clerical support.
• Handles mail, citations, supplies, and related duties.

Skills

Typing 60 wpm

Modern office methods

Business English

Filing methods

Personal computers

Education

High school graduate + 2 years office experience

3 years experience in Sheriff Services role

5 years experience in comparable sheriff procedures

Tools

Telecommunication terminal

Word processor

In-house Records Management System

Job description

Under direction of a supervisor or management, performs a variety of clerical and administrative duties in support of the Sheriff’s Department; which may include record keeping, specialized civil, financial, or evidence processing related to the department, typing, word processing, fingerprinting and filing; and to perform related work as required.

CLASS CHARACTERISTICS

Sheriff Services Technician I

This is the entry level class for Sheriff Services Technician work. Required to decipher technical data and laws pertaining to the security, release, and maintenance of Sheriff’s records. Processes reports of a confidential nature in strict adherence to State and Department mandates. Requires keeping current on continuous changes and additions in report processing requirements, etc. Relied upon to help assure Department and State policies are followed; responsible for releasing information of a sensitive nature to the public. Requires developing skills in handling citizen complaints in person and over the telephone. Operates a Department Records Management System involving inputting and/or retrieving information in numerous in-house files.

Sheriff Services Technician II

This is the journey level position within the series. In addition to the above, incumbents will be assigned to increasingly difficult tasks within the department.

Sheriff Services Technician III

This is the advanced level position within the series. In addition to the above, responsibilities require the frequent use of initiative and independent judgment in scheduling and coordination of office activities and in dealing with sensitive assignments. Incumbents are responsible for the more complex assignments and work with greater independence from close review. Incumbents may assist in training and guiding subordinates.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Performs record checks for authorized agencies in strict accordance with the law.
• Operates a telecommunication terminal accessing County, State, and National law enforcement automated information systems.
• Fiscal accounting and departmental payroll.
• Performs sealing of records and records destruction in accordance with laws and other mandates.
• Operates a word processor to type complaints for deputies/investigators for submission to the District Attorney.
• Trains or assists in training of personnel.
• Processing and maintenance of evidence and civil records.
• Transcribes, types, files and provides other clerical support duties.
• Performs various other miscellaneous duties, such as processing mail, processing citations, maintaining supplies, etc.

Knowledge of:

Sheriff Services Technician I/II/III

Operations, procedures, specific rules and precedents of the department together with the ability to work independently per established procedures; modern office methods and practices including common software applications; business English, including vocabulary, correct grammatical usage and punctuation; modem filing methods; common office machines and their operation, including use of personal computers.

Ability To:

Sheriff Services Technician I/II/III

Assist in the developing and implementing of goals, objectives, work sites, policies, procedures, and work standards; prepare, maintain, and review documents, records and reports; exercise sound judgment with general policy guidelines; assist in analyzing office operations and technical problems, evaluate alternatives and recommend solutions; interpret and apply legislative and administrative laws, codes and regulations as directed; skill in typing accurately at a net rate of 60 words per minute; and establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE:

Sheriff Services Technician I

Equivalent to graduation from high school and two (2) years of responsible office administrative support experience.

Sheriff Services Technician II

Three years of experience in a position comparable to a Sheriff Services Technician. In addition, candidates must demonstrate competency in technical work.

Sheriff Services Technician III

Five years of experience in a position comparable to a Sheriff Services Technician. In addition candidates must demonstrate proficiency in administrative law enforcement procedures and processes.