Shelter Administrative Assistant

Daviess County Fiscal Court; Kentucky; Vor Ort; USD 30.000 - 36.000; Vollzeit

Zusammenfassung

Daviess County Fiscal Court is seeking an Administrative Clerk for the Animal Shelter to support daily operations, including clerical tasks and facilitating adoptions and reclamations. This role requires rotating weekends to assist with shelter activities.

Responsibilities include payroll and billing assistance, bite report processing with Health Department coordination, ordering supplies, customer service, and volunteer scheduling while enforcing policies.

Qualifikationen

• High school diploma or GED.
• One year related experience or training.
• Equivalent combination of education and experience.

Aufgaben

• Attend to clerical operations for the public via telephone or visitation to the Animal Shelter.
• Assist Director with payroll and monthly billing.
• Process bite reports and coordinate with Health Department; provide monthly/annual statistics.
• Order supplies, handle customers, perform transactions, and prepare deposits.
• Schedule volunteers and enforce volunteer policy.

Kenntnisse

Payroll

Billing

Clerical

Customer service

Microsoft Office

Ausbildung

High school diploma or GED

Tools

Accounting software

Payroll systems

Jobbeschreibung

Description

Summary/Objective: Responsible for assisting in the daily operational duties of the Animal Shelter including clerical, and administrative. Requires working rotated weekends facilitating the adoption and reclamation of animals at the shelter.

Essential Functions:

• Attend to all clerical operations regarding the public via telephone or visitation to the Animal Shelter. Includes fielding complaints and servicing citizens with adoption and reclamation of animals.
• Assists Director with payroll and monthly billing.
• Provides for completion of bite reports as follows: (a) Insures that all bite cases are followed through and concluded through interaction with animal control and law enforcement officers and other staff, as appropriate; (b) Insures appropriate procedures are followed with the Health Department for testing of rabies suspect specimens; (c) Provides Health Department with reports and information accordingly; (d) Provides statistical information on a monthly and annual basis as requested; insures all bite cases are properly completed and filed immediately upon expiration of quarantine.
• Responsible for ordering supplies, handling customers, performing transactions, and preparing deposits.
• Responsible for scheduling volunteers and enforcing volunteer policy.

Competency: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos, Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent to draw and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variable in standardized situations.
• Computer Skills: To perform this job successfully, an individual should have knowledge of Accounting software and Payroll systems.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Required education and experience: High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

Additional eligibility qualifications: Valid Kentucky Drivers License.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Daviess County Fiscal Court is an Equal Opportunity Employer and provides equal opportunity to all its employees and applicants for employment and prohibits discrimination based on race, color, religion, sex, national origin, political affiliation, age, disability, marital status, sex (wages), genetics, or disabled, recently separated, other protected, and armed forces service medal veterans in its hiring or employment practices.