SharePoint Platform, Records and Information Management Coordinator - Management Analyst 2

State of Minnesota; Saint Paul (MN); Hybrid; USD 55,000 - 79,000; Full time

Benefits offered by this job

Telework eligible

Equal Opportunity Employer

Job summary

The State of Minnesota is seeking a SharePoint Platform, Records and Information Management Coordinator to support the Behavioral Health Administration. This role administers SharePoint, leads RIM efforts, and provides essential administrative support across the division.

Three qualifying paths exist: SharePoint admin experience, or advanced education with relevant experience, with strong knowledge of Microsoft 365 and governance practices. Telework is available for eligible applicants.

Qualifications

• Experience administering SharePoint Online or SharePoint Server, including site creation, permissions management, and configuration.
• Experience designing and maintaining document libraries, lists, workflows and content types to support business needs.
• Practical knowledge of Microsoft 365 applications, including SharePoint Online, Power Automate, Microsoft Forms/Power Apps, Microsoft Teams, and Microsoft Office Suite.
• Experience providing technical support and training to end users.

Responsibilities

• Serve as the BHA Site Collection Administrator, designing, developing, and administering the administration's SharePoint environment.
• Serve as the Records and Information Management (RIM) Liaison for the Behavioral Health Administration, leading records management efforts across the administration.
• Provide administrative support services to facilitate smooth daily operations across the Behavioral Health Administration.

Skills

SharePoint admin

Training end users

Info governance

Education

Bachelor’s degree in IT/Information Management

Tools

SharePoint Online

SharePoint Server

Microsoft 365

Power Automate

Job description

Working Title: SharePoint Platform, Records and Information Management Coordinator

Job Class: Management Analyst 2

Agency: Human Services Dept

• Job ID : 97007
• Location : St. Paul
• Telework Eligible : Yes
• Full/Part Time : Full-Time
• Regular/Temporary :
• Who May Apply : Open to all qualified job seekers
• Date Posted : 10/30/2026
• Closing Date : 11/05/2026
• Hiring Agency/Seniority Unit : Human Services Dept
• Division/Unit : DHS-Central Office / BHDH ADAD Leg/Communications
• Work Shift/Work Hours : Day Shift / 8:00am to 4:30pm
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $26.12 - $37.91 / hourly; $54,538 - $79,156 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Re-Posting : Yes
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

_We have re-posted this position. If you previously applied and are 'under consideration', your application is still valid, and you will continue to be position eligible._

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

Flexible work hours may be permitted with supervisor approval.

This position serves as the SharePoint Site Collection Administrator (SCA) and Records and Information Management (RIM) Coordinator for the Behavioral Health Administration (BHA). The position provides operational platform administration, user assistance, data collection/auditing, and records governance to support daily operations across BHA divisions.

The incumbent coordinates BHA’s SharePoint environment by maintaining site structures, document libraries, lists, and standard automated forms and workflows; troubleshooting user issues; providing guidance and training to site owners; and auditing permissions to ensure data security. As the administration’s RIM Liaison, the incumbent serves as a member of the DHS Records and Information Management workgroup, acting as the liaison between BHA and the department's records manager. The incumbent leads RIM efforts across the administration, including collaborating on the development and maintenance of administration and divisional records retention schedules; advising staff on records classification, retention, and disposition; coordinating records inventories and disposal certifications; and ensuring electronic content complies with retention schedules, data practices requirements, and applicable state and federal law. The incumbent integrates records management best practices into the administration's SharePoint architecture and content management policies, aligning the two functions to strengthen BHA's overall information governance.

The remaining portion of the position provides administrative support to BHA operations as needed, including coordinating meeting logistics, maintaining distribution lists and contact resources, supporting internal communications, and serving as backup to other administrative staff. The incumbent reports to the Communications and External Relations Team Supervisor and works collaboratively across all BHA teams to support the administration's mission and ensure efficient, well-organized operations.

Responsibilities include, but are not limited to:

• Serve as the BHA Site Collection Administrator, designing, developing, and administering the administration's SharePoint environment.
• Serve as the Records and Information Management (RIM) Liaison for the Behavioral Health Administration, leading records management efforts across the administration.
• Provide administrative support services to facilitate smooth daily operations across the Behavioral Health Administration.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

There are three (3) different ways to qualify for this position, and you must have the required work experience listed below :

One (1) year of working experience providing technical assistance, training, and operational support to SharePoint owners along with the required work experience listed below .

OR

Three (3) years of working experience providing administrative and operational support to SharePoint owners along with the required work experience listed below .

OR

Bachelor’s degree in information technology, information management, library and information science, or another closely related degree.

AND

Two (2) years of working experience providing administrative and operational support to SharePoint owners along with the required work experience listed below .

Required work experience must clearly demonstrate:

• Experience administering SharePoint Online or SharePoint Server, including site creation, permissions management, and configuration.
• Experience designing and maintaining document libraries, lists, workflows and content types to support business needs.
• Practical knowledge of Microsoft 365 applications, including SharePoint Online, Power Automate, Microsoft Forms/Power Apps, Microsoft Teams, and Microsoft Office Suite.
• Experience providing technical support and training to end users.

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures.
• General knowledge of DHS and/or Behavioral Health Administration programs, division operations, and organizational structure.
• Experience building Power BI dashboards and Power Automate workflows, including integration with SharePoint lists and libraries.
• Practical understanding of managing records and data in the context of legal discovery, legal liability and risk factors associated with records in electronic and paper formats.
• Knowledge of records management, information governance, and data classification practices.
• Experience planning and conducting records inventories and documenting certified disposals in accordance with retention schedules.
• Experience prioritizing multiple demands, managing shifting priorities, and maintaining data confidentiality and security.

Additional Requirements

• MinnesotaDepartmentofHumanServices(DHS)criminalbackgroundcheckwillbeconductedonallfinalistsforthis position.Finalistsmustpassthe DHS backgroundcheck.
• Employee reference checks will be conducted on all finalists. This may include a review of documentation related to jobperformance.It alsoincludescontact withtheapplicant'sformer employer(s).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.