Shared Services Lead — AP & Project Operations

CEC Facilities; Irving (TX); On-site; USD 110,000 - 150,000; Full time

Job summary

CEC Facilities seeks a Shared Services Manager to lead centralized accounts payable and project administration, ensuring consistent processes and timely service delivery across project, operational, and Finance leadership teams in Irving, TX.

You will standardize procedures, monitor SLAs, drive automation, and report on aging, cash flow, and key financial metrics in a fast-paced, cross-functional environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Operations, or related field preferred.
• 5+ years of progressive experience in finance, accounting, operations, shared services, or a related discipline.
• 2+ years supervisory or management experience.
• Experience working in a project-based organization preferred.
• Strong understanding of accounting and financial processes.

Responsibilities

• Lead the day-to-day operations of the Shared Services function.
• Establish clear roles, responsibilities, service expectations, and accountability within the team.
• Develop standardized processes and procedures across centralized support functions.
• Establish and monitor service-level expectations for internal stakeholders.
• Serve as the escalation point for issues that cannot be resolved within individual functional teams.
• Ensure invoices, payments, collections, and related transactions are processed accurately and timely.
• Partner with Accounting leadership on month-end close, reconciliations, reporting, and financial controls.
• Identify recurring issues affecting project financial performance and develop corrective processes.
• Improve visibility into outstanding invoices, aging, cash flow, and other key financial metrics.
• Partner with Project Managers, Project Executives, and operational leadership to ensure timely financial and administrative support.
• Establish consistent processes for project setup, billing, subcontractor documentation, purchase orders, change management, and closeout activities, as applicable.
• Document existing processes and implement new processes or improvements that reduce manual work, errors, delays, and unnecessary handoffs.
• Evaluate opportunities for automation and better utilization of existing technology.
• Lead continuous-improvement initiatives across Shared Services.
• Establish performance metrics and use data to identify areas requiring improvement.
• Assist with audit requests and documentation as needed.
• Develop staffing plans and recommend organizational changes as the company's needs evolve.

Skills

Attention to detail

Communication skills

Analytical skills

Problem solving

Decision making

Organizational skills

Time management

Teamwork

Education

Bachelor's degree in Accounting, Finance, Business Administration, Operations, or related field

Tools

COINS

Job description

CEC Facilities seeks a Shared Services Manager to lead centralized accounts payable and project administration, ensuring consistent processes and timely service delivery across project, operational, and Finance leadership teams in Irving, TX.

You will standardize procedures, monitor SLAs, drive automation, and report on aging, cash flow, and key financial metrics in a fast-paced, cross-functional environment.