Settlement Accounting Specialist

Trustpoint.One; Philadelphia (Philadelphia County); On-site; USD 75,000 - 110,000; Full time

Job summary

Trustpoint in Philadelphia, PA seeks an experienced Settlement Accounting Specialist to manage end-to-end settlement fund accounting with a strong focus on trust compliance.

Candidates must have 5+ years in settlement or legal accounting and law-firm experience, with proficiency in Excel and accounting software. The role requires meticulous accuracy and coordination with attorneys for timely distributions.

Qualifications

• Minimum 5 years of settlement accounting or legal accounting experience.
• Law firm experience is required.
• Strong understanding of trust accounting rules and settlement fund management.
• Experience handling complex attorney-client settlement distributions.
• Excellent analytical, organizational, and communication skills.
• Proficiency with accounting software and Microsoft Excel.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Responsibilities

• Manage the settlement accounting process from receipt through final disbursement of settlement funds.
• Track and reconcile settlement funds to ensure accuracy and compliance.
• Coordinate with attorneys to facilitate timely distributions.
• Analyze court orders, recapitulations, and contingent fee agreements.
• Prepare detailed distribution summaries and submit them to attorneys for approval.
• Perform end-to-end accounting of settlement funds, including: Recording receipts, Booking attorney fees, Billing and recording costs, Disbursing funds to the firm, clients, referral attorneys, and lienholders, Transfer settlement funds to interest-bearing accounts when appropriate, Maintain accurate financial records and supporting documentation.

Skills

Settlement accounting

Law firm experience

Trust accounting

Attorney-client distributions

Analytical skills

Excel

Attention to detail

Job description

Schedule: Onsite during training period; Hybrid schedule available after 30 days

Note: A minimum of 5 years of law firm accounting experience, specifically involving trust accounting and settlement fund management, is required to be considered for this opportunity.

About the Role

We are seeking an experienced Settlement Accounting Specialist to join our team in Philadelphia, PA. The ideal candidate will have a strong background in legal accounting and trust account management within a law firm environment. This role is responsible for the end-to-end accounting and administration of settlement funds, ensuring accuracy, compliance, and timely distribution.

Law firm experience is required and candidates without law firm experience will not be considered.

Required Qualifications

• Minimum 5 years of settlement accounting or legal accounting experience
• Law firm experience is required
• Strong understanding of trust accounting rules and settlement fund management
• Experience handling complex attorney-client settlement distributions
• Excellent analytical, organizational, and communication skills
• Proficiency with accounting software and Microsoft Excel
• Ability to manage multiple priorities while maintaining a high level of accuracy

Primary Responsibilities

• Manage the settlement accounting process from receipt through final disbursement of settlement funds
• Track and reconcile settlement funds to ensure accuracy and compliance
• Coordinate with attorneys to facilitate timely distributions
• Analyze court orders, recapitulations, and contingent fee agreements
• Prepare detailed distribution summaries and submit them to attorneys for approval
• Perform end-to-end accounting of settlement funds, including:
• Recording receipts
• Booking attorney fees
• Billing and recording costs
• Disbursing funds to the firm, clients, referral attorneys, and lienholders
• Transfer settlement funds to interest-bearing accounts when appropriate
• Maintain accurate financial records and supporting documentation

Additional Responsibilities

• Perform bank reconciliations
• Provide cost details and supporting financial information to attorneys and paralegals as requested
• Review draft court orders and recapitulations for accuracy
• Complete bi-monthly Concur uploads
• Complete monthly Papercut (soft cost) uploads
• Process monthly cost write-offs for closed cases

Preferred Skills

• Strong attention to detail and problem-solving ability
• Knowledge of legal settlement accounting and trust compliance requirements
• Ability to work collaboratively with attorneys, paralegals, and finance professionals
• High degree of professionalism and confidentiality

Competitive salary and benefits package commensurate with experience.

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighing up to 30 pounds

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

To support these obligations, individuals in this role should be able to:

• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.