Settlements Specialist

Coda Search│Staffing; Hackensack (NJ); On-site; USD 1 - 2; Full time

Job summary

Coda Search│Staffing is seeking a Settlement Accounting Specialist to manage settlement funds held in trust, ensure accurate recording and compliance, and support distribution to clients, vendors, co-counsel, and the firm.

The role collaborates with attorneys, the settlement team, and financial institutions to safeguard client funds and maintain robust trust operations. This position is based in New Jersey and requires attention to detail and strong accounting skills.

Qualifications

• 3+ years of law firm, trust, or settlement accounting experience.
• Working knowledge of trust/IOLTA accounting rules.
• Experience with ProLaw or similar legal accounting systems preferred.
• Strong attention to detail and reconciliation skills.

Responsibilities

• Prepare and maintain settlement funding reports and trust accounting records
• Record incoming settlement proceeds and allocate funds to client matters in the Accounting System
• Prepare and revise settlement statements for attorney review and client approval
• Review settlement documents for completeness and compliance
• Create and reconcile distribution lists to funds held in trust
• Coordinate approvals for distributions
• Document and reconcile outgoing trust transactions
• Process firm fee transfers from trust to operating accounts

Skills

Trust accounting

Attention to detail

Communication skills

Multitasking

Confidentiality

Tools

ProLaw

Job description

The Settlement Accounting Specialist manages settlement funds held in trust, ensuring accurate recording, compliance, and timely distribution of client, vendor, co-counsel, and firm payments. This role works closely with attorneys, the settlement team, and financial institutions to support settlement operations and safeguard client funds.

Key Responsibilities

• Prepare and maintain settlement funding reports and trust accounting records
• Record incoming settlement proceeds and allocate funds to client matters in the Accounting System
• Prepare and revise settlement statements for attorney review and client approval
• Review settlement documents for completeness and compliance
• Create and reconcile distribution lists to funds held in trust
• Coordinate approvals for distributions
• Document and reconcile outgoing trust transactions
• Process firm fee transfers from trust to operating accounts

Qualifications

• 3+ years of law firm, trust, or settlement accounting experience
• Working knowledge of trust/IOLTA accounting rules
• Experience with ProLaw or similar legal accounting systems preferred
• Strong attention to detail and reconciliation skills

Skills

• High level of accuracy and confidentiality
• Strong communication and organizational skills
• Ability to manage multiple deadlines in a fast-paced environment