Session Office Assistant

State of Washington; Olympia (WA); On-site; USD 28,000 - 39,000; Full time

Job summary

The Office of the Code Reviser on the Washington State Capitol Campus is seeking a Session Office Assistant for the 2027 legislative session. This full-time, temporary role supports office operations with clerical tasks, bill requests, and client coordination.

The position emphasizes confidentiality, accuracy, and a professional demeanor, requiring overtime during the legislative session and strong Microsoft Office skills.

Qualifications

• Must be able to work mandatory overtime during the legislative session including weekends and holidays.
• Working knowledge of Microsoft Office products.
• Ability to store, retrieve, update, and delete documents in a computer filing system.
• Ability to use multiple software apps to perform various computer tasks.
• Excellent spelling, grammar, and punctuation.
• The ability to answer phones and cover co-worker desks while they are away.

Responsibilities

• Greet clients and take in their bill requests or refer the client to talk with an available Code Reviser.
• Contact clients via e-mail or telephone when bill drafts are ready.
• Maintain/update the Bill Request Tracking System file (BRTS) signature cards.
• Produce and file log cards.
• Distribute bill drafts to clients from the front desk.
• Answer the main office line and assist clients over the telephone.

Skills

Microsoft Office

Confidentiality

Multitasking

Detail orientation

Verbal communication

Phone etiquette

Tools

Microsoft Office

Job description

OFFICE OF THE CODE REVISER

Exempt Recruitment Announcement

This is a full‑time, temporary position that will perform a variety of clerical duties in support of office operations during the 2027 legislative session.

Are you interested in working in the legislative environment? Are you detail‑oriented, observant, and committed to always maintaining the highest standards of confidentiality? Are you willing and accepting to be flexible and understanding of our clients and their needs? If so, we invite you to explore the exciting opportunity to join us on the beautiful Washington State Capitol Campus as our Session Office Assistant for the 2027 legislative session!

AGENCY INFORMATION

The Office of the Code Reviser is the official bill drafting arm of the legislature and provides a central bill drafting service for legislators, legislators‑elect, legislative committees, joint committees, the governor, state elected officials, and agencies.

Our objective is to provide high‑quality services in a professional and strictly nonpartisan and cost‑effective manner. We seek to foster professionalism and expertise, which will result in highly accurate publication of laws and agency rules.

SESSION SUPPORT TYPICAL DUTIES

• Greet clients and take in their bill requests or refer the client to talk with an available Code Reviser;

• Contact clients via e‑mail or telephone when bill drafts are ready;

• E‑mail bill drafts in Word and PDF to clients;

• Maintain/update the Bill Request Tracking System file (BRTS) signature cards;

• Produce and file log cards;

• Produce “Request to Bill’ and “Bill to Request” tables daily;

• Produce signature sheets for each bill draft;

• Distribute bill drafts to clients from the front desk;

• File completed bill drafts in shelving;

• Answer the main office line and assist clients over the telephone;

• Back‑up printer;

• Other duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES

• Must be able to work mandatory overtime during the legislative session including weekends and holidays. Vacation time is not approved during the legislative session;

• Working knowledge of Microsoft office products;

• Skills to store, retrieve, update, and delete documents in a computer filing system;

• Ability to use multiple software apps to perform various computer tasks;

• Exceptional knowledge of proper spelling, grammar, and punctuation;

• The ability to answer phones and cover co‑worker desks while they are away;

• Strong organizational skills and ability to multi‑task;

• A dependable and strong work ethic and the ability to maintain a professional demeanor at all times;

• The ability to seek and follow supervisory direction as necessary;

• A positive attitude and the ability to be an exceptional team member;

• Excellent verbal and written communication skills;

• The ability to maintain strict confidentiality at all times;

• The ability to exercise sound judgment when initiating processes, actions and alternatives within established procedures;

• The ability to remain seated for most of the day, working on a computer, in an office setting.

This temporary position is expected to begin on December 1, 2026, and continue through April 30, 2027.

WORKING CONDITIONS

• This position must be able to work mandatory overtime during the legislative session including weekends and holidays.
• Vacation time is not approved during the legislative session.

The Office of the Code Reviser is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may contact Kacey Irwin in the Human Resources office at [phone].