Servicing Coordinator

V.I.P. Mortgage, Inc.; Scottsdale (AZ); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

VIP Mortgage, Inc. is seeking a Servicing Coordinator to maintain mortgage servicing files and prepare transfer documentation. You will coordinate with internal teams to obtain missing documents and support loan boarding and servicing-retained activities.

The role requires strong organizational skills, attention to detail, and effective written and verbal communication to meet deadlines and ensure compliant servicing operations.

Qualifications

• High School Diploma or equivalent required.
• 3 years mortgage lending or related regulatory experience preferred.
• Loan Processor experience a plus.

Responsibilities

• Ensure all documents necessary for servicing are present and complete within the efolder.
• Prepare and send out inter-company reports and documents.
• Prepare and send out reports to vendors and GSEs related to interim servicing transfers.
• Upload complete and accurate loan data to our interim online servicing system.
• Sort and prepare all necessary servicing documents for automated stacking sweep.
• Assist with servicing-retained projects or audits.
• Work quickly to make sure all boarding deadlines are met.
• Work with internal departments to locate missing documents.
• Crosstrain with the other servicing areas to provide backup as needed.
• Preparing and reviewing transfer documents to mortgage borrowers.
• Other duties as assigned by management.

Skills

Servicing knowledge

Mortgage process familiarity

Team collaboration

Detail-oriented

Decision making & analytical

Strong writing skills

MS Office proficiency

Education

High School Diploma or equivalent

3 years mortgage lending or related regulatory experience

Loan Processor experience

Tools

MS Office Suite (Word, Excel, Outlook)

Ellie Mae Encompass system

Job description

SUMMARY

The Servicing Coordinator is responsible for maintaining complete and accurate mortgage servicing files, preparing servicing and transfer documentation and data, coordinating with internal departments to obtain missing documents, supporting loan boarding and servicing-retained activities, and ensuring deadlines are met through effective organization and cross-functional collaboration.

ESSENTIAL JOB FUNCTIONS

• Ensure all documents necessary for servicing are present and complete within the efolder.
• Prepare and send out inter-company reports and documents.
• Prepare and send out reports to vendors and GSE's related to interim servicing transfers.
• Upload complete and accurate loan data to our interim online servicing system.
• Sort and prepare all necessary servicing documents for automated stacking sweep.
• Assists with servicing-retained projects or audits.
• Work quickly to make sure all boarding deadlines are met.
• Work with internal departments to locate missing documents.
• Crosstrain with the other servicing areas to provide backup as needed.
• Preparing and reviewing transfer documents to mortgage borrowers.
• Other duties as assigned by management.

SKILLS & ABILITIES

• Knowledge of servicing and loan origination docs
• Familiarity with the mortgage process
• Ability to take direction and work closely in a team structure
• Detail-oriented with strong organizational skills
• Demonstrate strong decision making, analysis and communication skills
• Demonstrate strong writing skills
• Proficient with Microsoft Office Word, Excel and Outlook
• Knowledge of Ellie Mae's Encompass System a plus

QUALIFICATIONS

• High School Diploma or equivalent, required
• 3 years of mortgage lending or related regulatory experience, preferred
• Loan Processor experience a plus

WORK ENVIRONMENT

• Office Setting
• Hybrid Schedule

PHYSICAL DEMANDS

• Dexterity of hands to operate a computer keyboard
• Reaching overhead above the shoulders and horizontally bending at the waist, climbing, kneeling, and stooping for installation of hardware and more
• Hearing and speaking to communicate and provide information to others
• Prolonged periods sitting at a desk and working on a computer