SERVICES OPERATIONS CLERK (OA) - FULL TIME - NORTH ISLAND MAIN STORE

Navy Exchange Service Command; San Diego (CA); On-site; USD 41,000 - 49,000; Full time

Benefits offered by this job

PAID ANNUAL AND SICK LEAVE

MEDICAL/DENTAL INSURANCE

FLEXIBLE SPENDING ACCOUNT

PENSION PLAN

401k SAVINGS PLAN – UP TO 3% MATCH

LIFE INSURANCE

TAX FREE SHOPPING PRIVILEGES

FREE BUS PASSES/FREE PARKING

DISCOUNTED TICKETS AT MWR

ACCESS TO NAVY LODGE HOTELS WORLD-WIDE

Job summary

Navy Exchange Service Command in San Diego is seeking a Services Operations Clerk (OA) to handle a range of clerical duties and report preparation for multiple departments at North Island Main Store. This full-time federal role involves data collection, report generation, and coordination with the accounting office.

The position emphasizes accuracy in reporting, routine secretarial tasks, and adherence to regulatory procedures. Benefits include paid leave, medical insurance, and a pension plan.

Qualifications

• General Experience: 1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.
• Specialized Experience: 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.
• Substitution of Education for Experience: 1 - 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.

Responsibilities

• Prepares Supplemental Reports of Goods Received for all assigned Services Departments.
• Collects data from departments and prepares monthly reports for accruals and journal vouchers; provides input on adjustments, repairs, deposits and advance payments.
• Researches variances in data from the Accounting Office on preliminary operating statements and makes extensions to RGRs.
• Generates reports comparing actual operating results against prior year and current budget, including percentages of increase or decrease.
• Prepares monthly Teleflora orders and Portrait Studio reports; totals transmittal charges and forwards to Accounting.

Job description

Job Description - SERVICES OPERATIONS CLERK (OA) - FULL TIME - NORTH ISLAND MAIN STORE (260003H2)

Job Description

SERVICES OPERATIONS CLERK (OA) - FULL TIME - NORTH ISLAND MAIN STORE

Job Number

260003H2

Organization

North Island Pay Range : $21.28

Come work for us as a FEDERAL EMPLOYEE and help support our mission by providing customers with quality goods and services at a savings and to support quality of life programs for active-duty military, retirees, reservists and their families.

Job Summary: Performs a wide variety of clerical support and secretarial duties relating to Services Operations.

Duties and Responsibilities

• Prepares Supplemental Reports of Goods Received for all assigned Services Departments.
• Collects data from departments and prepares monthly reports for accruals and journal vouchers. Provides the Accounting Office with input on adjustments repairs deposits and advance payments etc.
• Researches variances in data submitted by the Accounting Office on preliminary operating statements utilizing source documents. Makes extensions to RGRs received from Accounting Office.
• As required makes changes additions deletions to existing programs to generate reports to include comparative sales reports comparing actual operating results against the previous year and the current budget percentages of increase decrease etc.
• Prepares worksheet of incoming and outgoing RGRs of all departments. Generates complete reports as required.
• Prepares monthly Teleflora Telephone order and Portrait Studio for orders. Totals transmittal charges and forwards to the Accounting Office for processing.
• May prepare supplemental RGRs on delinquent payments for TV rentals. Researches unpaid invoice requests. Maintains log on laundry dry cleaning services. Receives delivery tickets from laundry dry cleaning store and verifies the monthly charges against contractor s invoice merchandise transfer. Receives outstanding loss damaged claims from laundry dry cleaning store for damaged items. Prepares outstanding claims memorandums.
• May act as department timekeeper.
• As Secretary performs duties such as screening callers who wish to see Department Manager answering telephone inquiries utilizing knowledge of office functions relaying messages or referring calls to superior or to other appropriate personnel. Screens sorts and distributes all incoming correspondence to appropriate services departments. May handle ship messages logs and distributes accordingly prepares invoices for billing. Maintains a number of records logs control sheets department files. Instructions Notices Manuals Bulletins etc.
• May maintain short term concessionaire contracts. Prepares monthly reports. Prepares a variety of correspondence from rough or handwritten draft.
• Work is performed independently and in conformance with established policies procedures and regulations. Refers unusual problems to supervisor for resolution. Review is made for accuracy adequacy and adherence to regulatory material.
• Uses appropriate software programs in the performance of duties.
• Performs other related duties as assigned

Benefits

• PAID ANNUAL AND SICK LEAVE
• MEDICAL/DENTAL INSURANCE
• FLEXIBLE SPENDING ACCOUNT
• PENSION PLAN
• 401k SAVINGS PLAN – UP TO 3% MATCH
• LIFE INSURANCE
• TAX FREE SHOPPING PRIVILEGES
• FREE BUS PASSES/FREE PARKING
• DISCOUNTED TICKETS AT MWR
• ACCESS TO NAVY LODGE HOTELS WORLD-WIDE

GENERAL EXPERIENCE: 1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED EXPERIENCE: 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE: 1 - 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.