Services Operations Billing Administrator

Rand Worldwide; Louisville (KY); On-site; USD 39,000 - 44,000; Full time

Job summary

IMAGINiT Technologies, a division of Rand Worldwide, seeks a Services Billing Ops Administrator to manage invoicing for training, software development, support, and consulting services. You will coordinate between Sales, Project Management, Resource Management, and Finance, ensuring accuracy, timeliness, and compliance with policies.

The role requires strong organizational skills, attention to detail, and the ability to multitask across departments, with a sense of urgency to meet customer and

Qualifications

• , High School Diploma or equivalent
• 3+ years of professional services/consulting operations
• 3+ years of professional service/consulting project billing operations
• 3+ years of general accounting for a professional services/consulting organization

Responsibilities

• Validate and Invoice Project billings as approved by Project Managers (including expenses)
• Assisting Project Managers with PSA (includes Milestone remediation and Q&A)
• Assisting Services employees with PSA (includes Timecard & Expense Report remediation and Q&A)
• Work with Operations Management and Leadership on project reporting as defined by Leadership
• Assist Operations Special Projects in processes and procedures related to services billing and time

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Multitasking

Problem solving

Education

High School Diploma or equivalent

3+ years professional services/consulting operations

3+ years professional service/consulting project billing operations

3+ years general accounting in a professional services/consulting organization

Tools

Salesforce

Mission Control software

Microsoft Office

Job description

Company Description

IMAGINiT Technologies, a division of Rand Worldwide, advances the way companies use 3D technology to design, develop, and manage complex engineering projects. As a leader in the field we continue to enjoy a great deal of success even in these unprecedented times. Our culture is supportive, dynamic, collaborative, and driven to meet the ever changing needs of our customers and our employees.

Job Description

The Services Billing Ops Administrator is responsible for invoicing all Custom/Dedicated Training, Software Development, Support, Implementation and Consulting Services orders. Additionally, this entails acting as the liaison between the Sales Account Manager, the Project Manager, Resource Management, all Services Personnel, and Finance. This role will also be assisting the Billing Coordination Manager as needed for tasks involving Services Management, Sales, Systems Maintenance, and Finance. The position requires excellent organizational skills, attention to detail, problem solving skills, ability to juggle multiple priorities between departments, and a sense of urgency to meet customer and company demands.

Major Responsibilities/Activities

• Validate and Invoice Project billings as approved by Project Managers (including expenses)
• Assisting Project Managers with PSA (includes Milestone remediation and Q&A)
• Assisting Services employees with PSA (includes Timecard & Expense Report remediation and Q&A)
• Work with Operations Management and Leadership on project reporting as defined by Leadership
• Assist Operations Special Projects in processes and procedures related to services billing and time

Education Requirements

• High School Diploma or equivalent
• 3+ years of professional services/consulting operations
• 3+ years of professional service/consulting project billing operations
• 3+ years of general accounting for a professional services/consulting organization

Experience/Skill Requirements

• Knowledge of Microsoft Office, Salesforce, and Mission Control software
• Must be self-motivated and reliable
• Excellent organizational and time management skills
• Excellent communication skills
• Attention to detail
• Ability to effectively multi-task
• Able to work overtime as needed for month-end processing or periodic volume spikes in business

Compensation$28.00-$32.00hr