Service Specialist

Global Business Transformation Solutions, LLC (GBTS); Portland (OR); On-site; USD 26,000 - 29,000; Full time

Job summary

Opensity Solutions is seeking a Service Specialist to provide administrative support at our client's office. You will handle mail, copy/print tasks, answer calls, greet visitors, and support hospitality and facilities operations to maintain a professional environment.

The position runs Monday–Friday from 12:00 PM to 5:00 PM, with potential for full-day coverage when needed. A High School Diploma or GED and customer-service experience are required; lifting up to 40 lbs may be necessary.

Qualifications

• High School Diploma or GED 1+ work experience in a customer services field
• Ability to multitask with attention to detail
• Ability to lift or move 40 lbs. or greater, and to carry packages on a wheeled cart with load capacity up to 75 lbs

Responsibilities

• Mail Services: entering, sorting, and distributing mail and accountable packages per schedule
• Copy Services: accurately producing copy, print, and scan projects per written instructions
• Reception: answering incoming telephone calls and routing to the appropriate person, greeting visitors in a friendly and professional manner
• Hospitality Services: coordination and upkeep of client conference rooms, common areas and kitchens; inspects rooms and maintains supplies
• Floor Coordination: upkeep of copy rooms and stocking general supplies, delivery of paper, and basic daily maintenance; Facilities Services may include small office moves and coordinating with building contacts

Job description

About Us:

Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services. Our Mission: Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. We are seeking a professional and customer service focused Service Specialist to join the Opensity team working at our client's office. In this pivotal role you will provide various administrative support which may include copy, print, mail, hospitality, facilities and receptionist services.

Pay:

$19.00 to $21.00/hour

Schedule:

Monday-Friday 12:00PM -5:00PM ( or full days when needed for coverage)

Mail Services include entering, sorting, and distributing mail and accountable packages per schedule

Copy Services includes accurately producing copy, print, and scan projects per written instructions

Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner

Hospitality Services includes coordination and upkeep of client conference rooms, common areas and kitchens. Inspects and ensures that all rooms are clean, stocked with supplies and ready for continual use. Organizes and distributes client kitchen supplies. Maintains inventory control and order supplies as needed

Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns

#INDHP #INDHP

Qualifications & Requirements

High School Diploma or GED 1+ work experience in a customer services field Ability to multitask with attention to detail Ability to resolve issues with professionalism and tact Ability to lift or move 40 lbs. or greater Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs Ability to walk, bend, kneel, stand or sit for an extended period of time

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided. Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions. Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community. Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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