Service Quote Estimator

air systems group; Sacramento (CA); Hybrid; USD 55,000 - 80,000; Full time

Job summary

air systems group is seeking a Service Estimator to prepare and present detailed service quotes based on input from Service Technicians. The role supports operations by ordering parts and materials for approved quotes, while maintaining strong customer interactions and accurate pricing strategies.

The candidate should be self-motivated, with exceptional interpersonal and customer-service skills, ensuring accurate quotes and timely follow-up with clients and technicians.

Qualifications

• Provide outstanding customer service.
• Review service quote requests from field technicians.
• Obtain pricing and quotation for parts, materials and equipment.
• Assist in meeting customer-specific estimating requirements.

Responsibilities

• Prepare service quotes in financial tracking software based on profitability goals.
• Create service quotes in proposal format and present to clients.
• Create and track service work orders for approved quotes.
• Purchase and track parts, materials and equipment; manage order flow.

Skills

Customer service

Pricing

Quotation preparation

Communication

Job description

Description

The basic function of the Service Estimator is to prepare and present detailed service quotes to clients based on information from Service Technicians and to support operations through the accurate, timely ordering of parts, equipment and materials for approved service quotes. The Service Estimator must be a self-starter with great inter-personal and customer-service skills.

• Be accurate: Quality over quantity and communicate workload concerns to Service Operations Manager
• Be objective and neutral: Voice concerns regarding tech quotes or vendor issues but remain calm and factual
• Be strategic: Choose when to be aggressive and when to be conservative with pricing and implement changes in strategy as needed.
• Be organized: Achieve increased sales rate and profitability through consistent follow up. Achieve efficiency and customer satisfaction through accurate order tracking.
• Be communicative: Keep everyone involved through clear and concise communication

Requirements

Field Support

• Always provide outstanding customer service
• Always maintain positive professional office environment
• Review service quote requests from field Service Technicians
• Obtain pricing and quotation for parts, material and equipment
• Support Service Technicians by researching pricing and availability of parts, material and equipment on all applications as needed
• Prepare Service Quotes in financial tracking software based on departmental profitability goals, and authority roles.
• Prepare service quotes in proposal format and present to clients
• Create close rapport with clients and Service Technicians
• Implement system of tracking outstanding quotes and following-up with clients
• Create service work orders for work approved by clients
• Purchase and track parts, material and equipment
• Receive orders to service department by direct shipping or will call and notify assigned Service Technicians

Staff Support

• Collect detailed information to create purchase orders
• Create purchase orders as needed and capture all invoices/receipts
• Assist in acquiring invoices/receipts as needed
• Assist Account Managers in meeting customer-specific estimating requirements
• Provide sales reports and closing rates to Service Operations Manager
• Assist Service Operations Manager in achieving financial goals through strategic pricing

Customer Support

• Resolve customer concerns through quick and attentive response to calls, emails and other forms of feedback
• Ensure the loop is closed by involving the Service Operations Manager in sensitive issues
• Provide estimate breakout as needed