Service Project Administrator

Trane Italia; Bellevue (WA); On-site; USD 63,000 - 89,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies in Bellevue, WA, is seeking a Project Administrator to support the Service Department. You will manage routine project documentation, billing, invoicing, and cost tracking to help close projects on time.

Under supervision, you will coordinate with the Admin Team Leader, Area Service Managers and service staff, handle quotes, WIP reports, and generate key reports while maintaining strong communication and adherence to deadlines.

Qualifications

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience.
• Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
• Participate in and contribute to lean improvements activities.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.

Responsibilities

• Focus on processing service agreements in system application.
• Focus on Quoted, T&M processing and invoicing.
• Focus on various billing requirements.
• Coordinates with various team members for accurate and timely recording of service costs, including materials, time sheets, labor hour allocation, daily reports, etc.
• Responsible for general administrative functions to include purchase orders.
• Responsible for generating, interpreting, and printing various assigned reports.
• Communicates effectively with other team members.

Skills

Strong communication skills

Independent worker

Task prioritization

Deadline awareness

Lean improvements

Education

One-year certificate from college or technical school

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it’s our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane®andThermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work:

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Trane has a new exciting opportunity to join our organization as a Project Administrator supporting our Service Department.

Under direct supervision, the Project Administrator is responsible forroutine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects. This position is required to closely interact with the Admin Team Leader, Area Service Managers and assigned service team members to ensure the timely completion of each project.

What you will do:

• Focus on processing service agreements in system application.

• Focus on Quoted, T&M processing and invoicing.

• Focus on various billing requirements.

• Coordinates with various team members for accurate and timely recording of service costs, including materials, time sheets, labor hour allocation, daily reports, etc.

• Responsible for general administrative functions to include purchase orders.

• Responsible for generating, interpreting, and printing various assigned reports.

• Communicates effectively with other team members.

What you will bring:

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/ or training; or equivalent combination of education and experience.

• Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.

• Participate in and contribute to lean improvements activities.

• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.

• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.

• Familiarity with the operation of HVAC Systems preferred not required.

• Flexibility to work overtime/ weekends, as required.

Annual Base Salary Range or Hourly Base Pay Range:

$63,491.66 - $89,214.99

Compensation Type:

Exception Hourly

Incentive Eligible:

No

Sales Commission Eligible:

No

Disclaimer : We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role:

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.