Service Excellence Support Specialist

Wellspect HealthCare; Braselton, Northern (GA, KY); Hybrid; USD 32,000 - 34,000; Full time

Job summary

Wellspect Healthcare in Braselton, GA is seeking a Service Excellence Support Specialist to join the Direct-to-Patient Operations team. This role focuses on monitoring service quality, identifying improvement opportunities, and supporting order fulfillment across the patient journey.

Responsibilities include call monitoring, handling operational exceptions like stuck orders and shipment delays, data integrity across systems, and cross-functional collaboration with Care Coordinators, Billing and

Qualifications

• 1–3 years in operations, customer service, quality assurance, or healthcare support.
• Experience in call center operations, DME, medical device, or healthcare environment preferred.
• Proficient in English; strong written and verbal communication skills.
• Ability to work across multiple systems and screens.
• Occasional travel up to 5% annually.

Responsibilities

• Monitor service quality through call reviews and process observation to identify improvement opportunities.
• Investigate and resolve order issues, shipment delays, and other operational exceptions.
• Assist with product and system setup, and maintain accurate operational data.
• Collaborate with Care Coordinators, Customer Care, Billing, and Operations to resolve issues.
• Provide guidance, onboarding, and training to new team members.

Skills

Call monitoring

Quality assurance

Cross-functional collaboration

English fluency

Data systems

Microsoft Office

Education

High School diploma or equivalent

Associates/Bachelor’s degree in operations/business/healthcare admin

Medical Billing knowledge

Tools

BrightTree

Salesforce

Microsoft Office Suite

Job description

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Wellspect Healthcare is a leading global provider of innovative medical devices that help people suffering from urinary retention or chronic constipation. More than 1,000 employees around the world are dedicated to making a difference to people who need our products and services. Wellspect is one of the worlds’ leading manufacturers of intermittent urinary catheters, with LoFric® as the most known brand. As a help to those with chronic or severe constipation Wellspect has developed what likely is the world’s most advanced irrigation system, Navina™, combining a high degree of user convenience, clinical effectiveness and connectivity into one smart system. Wellspect strives to become climate neutral and leave the smallest possible environmental footprint.

The company, with headquarters in Mölndal, Sweden, is present in more than 30 countries, and part of Dentsply Sirona, the worlds´ largest manufacturer of professional dental technologies. The company’s shares are listed in the United States on NASDAQ under the symbol XRAY. Visit www.wellspect.com and www.dentsplysirona.com for more information.

This role will be based in our Braselton office and requires an on-site presence five days per week.

Job Summary:

We are seeking a detail-oriented and highly motivated Service Excellence Support Specialist to join the Wellspect Direct-to-Patient Operations team. This role plays a critical function in ensuring service quality, operational efficiency, and seamless order fulfillment across the patient’s journey.

The Service Excellence Support Specialist is responsible for monitoring service quality through call reviews (i.e. listening to recorded calls) and process observation, identifying improvement opportunities, and supporting resolution of operational exceptions such as order issues and shipment delays. This role also supports product and system setup activities, maintains accurate operational data, and serves as a key partner to the Billing team when there are issues preventing order confirmation after shipping. The ideal candidate brings strong problem‑solving skills, operational awareness, and attention to detail, with the ability to work across teams to drive service consistency and continuous improvement. This is an excellent opportunity for an early‑career professional interested in operations, quality, and service excellence within a healthcare environment.

Responsibilities:

Service Quality Monitoring & Improvement

• Conducts call monitoring and process reviews to assess service quality and adherence to compliance and customer experience standards.
• Identifies trends, gaps, and coaching opportunities to improve team performance and patient experience.
• Supports development and delivery of Quality Business Reviews (QBRs) to highlight performance insights and recommendations.

Operational Exception Management

• Investigates and resolves operational issues including stuck orders, shipment discrepancies, and fulfillment delays.
• Partners with internal teams to ensure timely resolution and minimal disruption to patient care.
• Escalates recurring or systemic issues and contribute to long‑term corrective solutions.

Systems & Product Support

• Assists with product and system setup activities, including adding new items and maintaining accurate operational data.
• Supports data integrity across systems to ensure downstream accuracy in ordering, billing, and reporting.
• Collaborates with Operations and IT teams on system updates and process changes.

Cross-Functional Collaboration

• Partners with Care Coordinators, Customer Care, Billing, and Operations teams to resolve service and process issues.
• Communicates clearly on issue status, root cause, and next steps.
• Support alignment across teams to ensure consistent service delivery.

Continuous Improvement & Operational Support

• Identifies process inefficiencies and recommend improvements to enhance service quality and operational flow.
• Supports implementation and monitoring of new processes and workflows.
• Contributes to operational excellence initiatives and post‑implementation tracking.

Training and Knowledge Sharing

• Provides guidance and share best practices with internal teams.
• Supports onboarding and training of new team members as needed.

Additional Duties

• Performs other responsibilities as assigned in support of team and departmental goals.

Education:

• High School diploma or equivalent required.
• Associates/Bachelor’s degree in an operations, business, or healthcare admin, preferred
• Medical Billing skills/education a plus

Experience:

• 1–3 years of experience in operations, customer service, quality assurance, or healthcare support role preferred
• Experience in call center operations, DME, medical device, or healthcare environment strongly preferred

Key Skills, Knowledge, and Capabilities:

• Proficient in English; strong written and verbal communication skills required.
• Strong analytical and problem‑solving skills with ability to identify root causes and trends
• Ability to listen to calls throughout the day, and provide routine feedback to other team members
• Excellent organizational skills and a high degree of attention to detail are fundamental to success.
• Strong comfort level with computer-based tasks, including working across multiple systems or screens simultaneously.
• Proficiency in standard office software (e.g., Microsoft Office Suite); experience with BrightTree and Salesforce highly desirable
• Able to work both independently and collaboratively in a fast‑paced, team‑oriented environment.
• Occasional travel may be required (<5% annually).
• Ability to utilize or knowledge of call center telecommunications software (i.e. dialer systems)

The hourly rate for this role located in Georgia is between $23.00 - $25.00. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location.

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Equal Opportunity Employer: Dentsply Sirona is an Equal Opportunity Employer. All qualified applicants will be considered without unlawful discrimination or regard for race, color, religion, sex, sexual orientation, sexual or gender identity, national or ethnic origin, age, marital status, disability, genetic factors, military and veteran status, or any other characteristics protected by applicable local law.

Eligibility:All successful applicants must be eligible to work in the country the position is based.

Agencies:Please note that Dentsply Sirona does not accept or respond to unsolicited requests or applications submitted by Recruitment Agencies/ Search Firms.