Service Dispatcher- Part-Time

Dead River Company; Portland (ME); On-site; USD 57,308,000 - 83,097,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with match

Paid time off

Paid holidays

Tuition assistance

Employee discounts

Growth opportunities

Job summary

Dead River Company in Portland, ME is seeking a detail-oriented service dispatcher to coordinate service dispatching, inventory, billing, payroll, and productivity to ensure customer satisfaction and profitability. You will receive service calls, schedule technicians, communicate with field staff, and generate invoices while supporting gas check programs and contract management.

A high school diploma is preferred, with helpful exposure to petroleum products and service environments.

Qualifications

• Strong communication and organizational skills.
• Ability to schedule and coordinate multiple tasks.
• Attention to detail in data entry, billing and inventory.

Responsibilities

• Receives incoming service related calls, inputs data, and schedules service.
• Schedules technicians for routine maintenance and coordinates major repairs.
• Communicates with field technicians regarding assignments and progress.
• Inputs parts and labor data to generate invoices for service work.
• Reconciles billable and non-billable time for technicians.
• Manages service contracts including setup, renewals, and maintenance scheduling.
• Assists in controlling parts inventory and restocking.
• Coordinates Gas Check program and schedules technicians.

Skills

Communication

Scheduling

Attention to Detail

Customer Service

Time Management

Analytical Skills

Education

High School Diploma

Tools

Billing software

Inventory management

Dispatch software

Job description

$20.00 to $29.00 an Hour Depending on Experience

Position Summary:

Looking for an individual that enjoys a fast paced environment and has a high attention to detail. This person coordinates service dispatching, inventory, billing, payroll and productivity to ensure a high level of customer satisfaction and an efficient, profitable department.

Essential Functions:

• Courteously receives incoming service related calls from customers. Information is received, input into the computer system, and service scheduled.


• Schedules technicians for routine tune-ups and maintenance work as time allows. Service manager may be consulted to coordinate the scheduling of major repairs or installations.


• Uses radio or cellular telephone to communicate with field technicians regarding job assignments or job progress updates.


• Utilizes computer system to input parts and labor information needed to generate an invoice for service work performed.


• Reconciles billable and non-billable time for service technicians.


• Coordinates the service contract program by setting up new contracts, renewing and terminating contracts, and scheduling annual contract maintenance work.


• Assists in controlling parts inventory by accurately recording parts used and assisting technicians with van/pickup restocking.


• Coordinates Gas Check program by contacting customers, explaining the program, and scheduling technicians. Inputs gas check information into the computer system.

Highly Competitive Compensation and Industry Leading Benefits - Paid weekly!

• Health Insurance – Premiums as low as $6.41 for full time employees!


• Dental insurance and Vision Insurance


• Company Provided Life insurance, Short-term and Long-Term disability


• 401(k) plan with company match


• Paid time off and paid holidays


• Tuition assistance for employees and scholarships available for employees’ children


• Discounts on our products and services


• Opportunities for growth throughout our footprint.

Education:

A high school education or equivalent is preferred.

Contacts:

Service dispatchers frequently deal with customers, other employees (technicians, drivers, and office personnel), the service manager, and any sales personnel.

Experience:

Although no experience is necessary, some understanding of petroleum products, equipment and basic service is beneficial.

Certification and Testing: No licensing or testing is required for this position.

Decisions Made:

This service dispatcher must plan and schedule technicians time. Routine cleanings and maintenance scheduling decisions are made by the dispatcher. More complex scheduling is made in consultation with the service manager. The dispatcher handles customer complaints and service related issues. Issues that cannot be satisfactorily resolved are referred to the service manager.

Other Attributes Required:

• Good communication and listening skills


• Planning and scheduling skills


• Accuracy, organization, and attention to detail


• Analytical skills


• Courteous demeanor and professional appearance


• Flexibility to work overtime


• Ability to work in a dynamic environment without distraction

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.