Service Coordinator / Administrator

AIR Control Concepts; Charleston (SC); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan with company 
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Paid time off

Employee assistance program

Job summary

AIR Control Concepts in Charleston, SC is seeking a Service Coordinator / Administrator to support the Service department's administrative and financial operations. The role partners with the Area Service Leader to manage billing, costs, and month-end close while ensuring accurate documentation and timely service execution.

Ideal candidates have 5+ years in a similar role, strong Excel and ERP experience, and the ability to prioritize competing demands in a growing service team.

Qualifications

• 5+ years of experience in service coordination, service administration, or similar
• Strong business and financial acumen with understanding of billing, invoicing, revenue, and costs
• Ability to review financial/operational information and prioritize actions
• Ability to independently manage financial and administrative priorities

Responsibilities

• Coordinate administrative, operational, and financial needs of the Service department
• Support month-end close by identifying outstanding items and priorities
• Monitor billing, invoicing, costs, and revenue related to department performance
• Maintain records, work orders, and documentation for billing and service activities
• Provide follow-up with technicians, customers, and internal departments to move items forward

Skills

Financial acumen

Billing & invoicing

Office coordination

Communication skills

Excel proficiency

Education

Bachelor's degree not required

Tools

Excel

ERP systems

Service management software

Job description

Title: Service Coordinator / Administrator

Operating Company: AIR Corporate

Location: Charleston, SC

FLSA Status: Non-Exempt

Salary Range: $65,000-$80,000 annually

About AIR Control Concepts

AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.

AIR Control Concepts

Job Description

The Service Coordinator / Administrator will support the day‑to‑day operations of the Service department and serve as a key business partner to the Area Service Leader. This position combines Resource Coordinator and Service Administrator responsibilities with a strong focus on the financial and business side of service operations.

This individual will help ensure the department stays on track financially by monitoring billing and invoicing, reviewing costs and revenue, supporting month‑end close, identifying outstanding financial items, and making sure completed service work is properly documented and processed. The Service Coordinator / Administrator will need to understand how the daily activities of the Service Department impact its overall financial performance.

The ideal candidate will have 5+ years of experience in a similar service or operations environment and be comfortable independently managing both administrative and financial priorities. This person will work closely with the Area Service Leader to bring additional structure and visibility to the business side of the department while supporting a growing team of Service Technicians.

Essential Duties and Responsibilities

• Partner closely with the Area Service Leader to manage the administrative, operational, and financial needs of the Service department.
• Serve as a resource to the Area Service Leader for understanding and prioritizing the business and financial responsibilities of the department.
• Coordinate service resources and provide administrative support for a growing team of Service Technicians.
• Assist with technician scheduling, service priorities, customer needs, and daily service activities.
• Monitor service work to ensure completed work orders and supporting documentation are accurate and ready for billing.
• Assist with customer billing and invoicing and follow up on outstanding items that could delay billing or month‑end close.
• Track and review service revenue, costs, billing, invoices, and other financial information related to department performance.
• Support month‑end close by identifying outstanding work orders, billing items, costs, documentation, and other financial priorities that need to be completed.
• Work with the Area Service Leader to establish priorities leading into month‑end and ensure outstanding items are followed through to completion.
• Review financial and operational information for accuracy and identify discrepancies, missing information, or items requiring additional attention.
• Maintain spreadsheets, reports, and other tracking tools used to provide visibility into the financial and operational performance of the Service department.
• Help connect daily service activity with its impact on billing, revenue, costs, and overall department performance.
• Maintain accurate service records, work orders, customer documentation, and operational information.
• Work independently to identify administrative and financial priorities without requiring constant direction.
• Provide consistent follow‑up with technicians, customers, vendors, leadership, and internal departments to keep service and financial items moving forward.
• Work within ERP and service management systems to maintain accurate operational and financial information.
• Support upcoming software, platform, and process changes within the Service department.
• Assist with system and platform conversions as needed.
• Remain flexible and adaptable as responsibilities and processes evolve during periods of operational change.
• Provide additional administrative, operational, and financial support to the Service department as needed.

Additional duties may be assigned as needed to support business operations; however, such duties will be reasonable, job‑related, and consistent with the scope, level, and classification of the position.

Experience and Requirements

Required

• 5+ years of experience in service coordination, service administration, operations administration, or a similar role.
• Previous experience supporting the financial or business side of a service‑based operation.
• Strong business and financial acumen with an understanding of billing, invoicing, revenue, costs, work orders, and month‑end processes.
• Ability to review financial and operational information, recognize discrepancies, and understand what needs to be prioritized.
• Ability to understand how completed service work, documentation, billing, costs, and revenue connect to overall department performance.
• Ability to independently manage financial and administrative priorities and consistently follow through to completion.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment.
• Must demonstrate excellent communication skills and the ability to partner effectively with both field and office employees.
• Patient and collaborative with the ability to work alongside a field‑focused leader and provide support on administrative and financial processes.
• Proficiency with Microsoft Office, including Excel.
• Experience with ERP, service management, accounting, or similar business software.
• Must be comfortable working through changing business processes, systems, and priorities.
• College degree is not required. Relevant workplace experience will be the primary consideration.

Preferred

• Experience helping prepare a department or business unit for month‑end close is highly preferred.
• Previous experience working in a service or field‑service environment preferred.
• Previous experience with software, ERP, or platform conversions is preferred.

Benefits

We offer a competitive and comprehensive benefits package, including:

• Health & Wellness– Medical, dental, vision, and life insurance coverage to support your well‑being.
• Financial Security– 401(k) retirement plan with company match and short/long‑term disability coverage.
• Work-Life Balance– Paid time off (PTO), paid holidays, andan employeeassistanceprogram (EAP).
• Professional Development– Ongoing training opportunities and support for continuing education.

Equal Employment Opportunity Statement

AIR Control Concepts is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Work Authorization and Visa Sponsorship

Applicants must be legally authorized to work in the United States. At this time, AIR Control Concepts does not provide employment‑based visa sponsorship for this position, either now or in the future.