Service Coordinator

Jobgether; Oregon; Hybrid; USD 28,000 - 29,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Paid time off

Remote work within US

Professional development

Career growth

Job summary

Jobgether, representing a US-based partner, seeks a Service Coordinator to oversee field service requests, coordinate technicians and vendors, and manage work orders from scheduling through completion.

You’ll thrive in a fast-paced, 24/7 environment, maintain clear communication with customers and internal teams, adapt to changing priorities, and ensure service commitments are met with accurate records.

Qualifications

• High School Diploma or equivalent qualification.
• At least one year of customer service experience.
• One or more years of dispatching/scheduling experience preferred.
• Excellent written and verbal communication skills.
• Proficient with Microsoft 365 applications.

Responsibilities

• Receive, review, and prioritize field service requests based on SLA.
• Coordinate qualified technicians and vendors by location and cost.
• Verify qualifications, availability, and tools before assignments.
• Communicate work orders and scheduling requirements to technicians.
• Manage work orders from scheduling through completion and record keeping.

Skills

Customer service

Dispatching

Scheduling

Communication

Microsoft 365

Education

High School Diploma

Job description

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Service Coordinator based in the United States.We are looking for a highly organized and customer-focused Service Coordinator to oversee field service requests and ensure efficient service delivery from initial scheduling through completion. In this role, you will coordinate technicians and vendors, manage work orders, and maintain clear communication with customers and internal teams. Working in a fast-paced, high-volume, 24/7 service environment, you will handle routine requests as well as urgent service situations while balancing multiple priorities. You will play a key role in monitoring service commitments, resolving scheduling challenges, and maintaining accurate operational records. This position requires strong independent judgment, adaptability, and a proactive approach to problem-solving. You will join a collaborative, remote team where reliability, accountability, and exceptional customer service are essential to success.

Accountabilities

• Receive, review, and prioritize incoming field service requests according to customer requirements, urgency, and established Service Level Agreements (SLAs).
• Identify and coordinate qualified field technicians and external vendors based on technical requirements, availability, geographic location, and cost considerations.
• Verify technician qualifications, availability, service rates, and required tools or equipment before confirming assignments.
• Communicate work order details, service expectations, scheduling requirements, and relevant instructions to assigned technicians and vendors.
• Manage work orders throughout the entire service lifecycle, monitoring scheduling, technician arrival, onsite progress, and service completion.
• Track service commitments and proactively address potential delays, scheduling conflicts, resource constraints, and unexpected operational challenges.
• Coordinate with customers, field technicians, vendors, and internal support teams to resolve service-related issues and maintain service continuity.
• Respond effectively to changing priorities and emergency requests, identifying situations requiring escalation and communicating concerns to the appropriate stakeholders.
• Maintain proactive and professional communication with all parties, providing timely updates on schedules, service progress, delays, and completion status.
• Collaborate with fellow coordinators to balance workloads, share responsibilities, and ensure smooth operational handovers between shifts.
• Maintain accurate and up-to-date work order documentation, including service updates, technician arrival and departure times, and completion details.
• Review technician deliverables, work order information, and associated service charges to ensure accuracy and compliance with established requirements.
• Follow operational procedures, quality standards, customer requirements, and internal policies while meeting established performance indicators and service objectives.
• Independently manage assigned workloads, demonstrate accountability, and proactively resolve issues with limited direct supervision.
• Identify recurring operational challenges and communicate opportunities for process improvements and greater service efficiency.

Requirements

• High School Diploma or equivalent qualification.
• At least one year of previous customer service experience is required.
• One or more years of experience in dispatching, service coordination, scheduling, customer support, or a related operational role is preferred.
• Previous experience in a field service or technical services environment is an advantage but not essential.
• Strong customer service skills, with the ability to manage expectations, handle challenging situations professionally, and maintain positive relationships.
• Excellent written and verbal communication skills, with the ability to interact effectively with customers, technicians, vendors, and internal stakeholders.
• Strong organizational and time management abilities, including the capacity to manage multiple work orders, competing priorities, and time-sensitive requests.
• Ability to exercise independent judgment, take initiative, make informed decisions, and remain productive with limited supervision.
• Excellent problem-solving and adaptability skills, with the ability to assess situations, identify solutions, and respond effectively to unexpected challenges.
• Strong teamwork and collaboration skills, with a willingness to share responsibilities and coordinate workloads in a fast-moving environment.
• Exceptional attention to detail, particularly when maintaining documentation, reviewing service information, and following established procedures.
• Working knowledge of Microsoft 365 applications and the ability to quickly learn and navigate multiple software systems.
• Professional proficiency in written and spoken English.
• Ability to work effectively in a remote environment, with a reliable internet connection and a dedicated, quiet workspace suitable for focused work.
• Dependable attendance, responsiveness, and the ability to maintain productivity during assigned shifts, including periods when direct management support may be limited.
• Ability to work a full-time schedule of 40 hours per week, Wednesday through Sunday, from 5:00 AM to 2:00 PM Central Time.
• Must be legally authorized to work in the United States without requiring current or future employer-sponsored visa authorization.

Benefits

• Hourly compensation: $20-$21 per hour, depending on qualifications and experience.
• Healthcare coverage: Comprehensive medical, dental, and vision insurance.
• Retirement benefits: 401(k) retirement plan with employer matching contributions.
• Paid time off: 28 days of paid time off, including company holidays.
• Remote work: Opportunity to work remotely from within the United States.
• Professional development: Access to continuous training, learning opportunities, and industry-certified professionals.
• Career growth: Opportunity to develop operational, customer service, and technical coordination skills within a global technology services environment.
• Collaborative culture: Work alongside a diverse team of professionals in an inclusive, supportive, and people-first environment.
• Work-life support: A company culture that encourages personal development, continuous learning, and employee wellbeing.
• Full-time employment: 40 hours per week, with a consistent Wednesday-Sunday schedule.