Service Coordinator

Shambaugh-; Fort Wayne (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Shambaugh & Son L.P. in Fort Wayne, IN is seeking a Project Coordinator to support the Fire Protection Special Hazards/Fire Alarm team. This role focuses on project management tasks, document control, and coordination with contractors to ensure timely submissions.

The position requires organizing skills, proficiency with MS Office, and experience with project portals like Procore. On-site work and potential extended hours are possible.

Qualifications

• Requires proficiency in computer usage above basic Microsoft Office & Windows skills; must be tech savvy.
• Experience with construction document submittal software and processes is a plus.
• Must retain training in an organized fashion to be successful.
• Good understanding of Excel Spreadsheets and creating tables.

Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for retaining hard and electronic copies of test paperwork and other essential documents.
• Work with general contractors on submittals.
• Coordinating outing events for the team.
• Other duties as assigned.

Skills

MS Office proficiency

Tech savvy

Multi-tasking

Organizational skills

Communication skills

Tools

Procore

Building Connected

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking a Project Coordinator in the Fort Wayne, IN office. In this position you will be responsible for a wide range of project management and project administration duties with the Fire Protection Special Hazards/Fire Alarm team.

#shambaugh #LI-DF #LI-Onsite

Essential Duties & Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for retaining hard and electronic copies of test paperwork and other essential documents.
• Work with general contractors on submittals.
• Coordinating outing events for the team.
• Other duties as assigned.

Qualifications

• This position requires a proficiency in computer usage above basic Microsoft Office & Windows Skills. Must be tech savvy
• Experience with construction document submittal software and processes is a plus.
• Must be able to retain training in an organized fashion to be successful.
• Good understanding of Excel Spreadsheets and Creating of Tables.
• At least 1 year of administrative experience.
• Experience in construction administration preferred.
• Proven experience in multi-tasking and doing several difficult tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Must possess strong organizational skills.
• Must be organized, self-motivated and a strong work ethic.
• Professionalism in email and over the phone
• Must be able to maintain a confidential work ethic.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

We are committed to providing Shambaugh & Son employees and their families with a comprehensive benefits package. Our benefits include multiple medical plan options, dental, vision, Health Savings Accounts (HSAs) with company contributions, Flexible Spending Accounts (FSAs), company-paid life insurance, a 401(k) savings plan with company contribution, disability coverage, critical illness coverage, and accident insurance.

Employees also have access to a variety of company‑provided resources at no cost that support work, life, and family responsibilities, including mental health, wellness, finance, and legal services. Education benefits for employees include Tuition Reimbursement and College Coach to assist with educational decisions.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and applicable federal and state sick leave. Other incentives are available based on position level and/or job specifics.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affi​mative Action Policy.