Service Coordinator

Shambaugh & Son, L.P.; Fort Wayne (IN); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical plan

Dental

Vision

401(k)

Paid time off

Paid holidays

Parental leave

Job summary

Shambaugh & Son L.P. in Fort Wayne, IN is seeking a Project Coordinator to support the Fire Protection Special Hazards/Fire Alarm team. You will assist designers, project managers, and estimators with project administration and file management.

The role emphasizes organizing submittals, document control, and coordination with general contractors. Proficiency with MS Office, Windows, and construction document submittal tools like Procore or Building Connected is expected, along with strong

Qualifications

• Proficiency with computer usage beyond basic Office and Windows.
• Experience with construction document submittal software is a plus.
• Strong organizational skills and ability to multitask.
• At least 1 year of administrative experience; construction admin preferred.
• Excellent Excel skills and ability to create tables.

Responsibilities

• Assist designers, project managers, and estimators as needed.
• Use Project Manager program.
• Use Procore, Building Connected for file transfer.
• Create project-specific equipment submittal documents.
• Document submittals and maintain retention strategy.
• Coordinate with general contractors on submittals.
• Support team events and other duties as assigned.

Skills

MS Office proficiency

Tech savvy

Organizational skills

Multi-tasking

Excel

Phone/email professionalism

Confidentiality

Strong work ethic

Windows proficiency

Tools

Procore

Building Connected

Job description

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son L.P. is seeking a Project Coordinator in the Fort Wayne, IN office. In this position you will be responsible for a wide range of project management and project administration duties with the Fire Protection Special Hazards/Fire Alarm team.

Essential Duties & Responsibilities

• Assist Special Hazards/Fire Alarm designer, project manager, and estimating personnel as needed.
• Use Project Manager program.
• Use customer portals like Procore, Building Connected, etc. for file transfer
• Create project-specific equipment submittal documents.
• Document submittals.
• Maintain document retention strategy for retaining hard and electronic copies of test paperwork and other essential documents.
• Work with general contractors on submittals.
• Coordinating outing events for the team.
• Other duties as assigned.

Qualifications

• This position requires a proficiency in computer usage above basic Microsoft Office & Windows Skills. Must be tech savvy
• Experience with construction document submittal software and processes is a plus.
• Must be able to retain training in an organized fashion to be successful.
• Good understanding of Excel Spreadsheets and Creating of Tables.
• At least 1 year of administrative experience.
• Experience in construction administration preferred.
• Proven experience in multi-tasking and doing several difficult tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Must possess strong organizational skills.
• Must be organized, self-motivated and a strong work ethic.
• Professionalism in email and over the phone
• Must be able to maintain a confidential work ethic.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Benefits

• multiple medical plan options
• dental
• vision
• Health Savings Accounts (HSAs) with company contributions
• Flexible Spending Accounts (FSAs)
• company-paid life insurance
• a 401(k) savings plan with company contribution
• disability coverage
• critical illness coverage
• accident insurance
• mental health
• wellness
• finance
• legal services
• Tuition Reimbursement
• College Coach
• paid time off
• paid holidays
• paid parental
• military
• bereavement
• applicable federal and state sick leave
• Other incentives are available based on position level and/or job specifics.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiantive Action Policy .