Service Coordination Supervisor

Pho Prime, LLC; Wakefield (MA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid holidays

PTO

Referral bonus

Medical insurance

Dental insurance

Vision insurance

401k match

Training

Growth opportunities

Job summary

The W.W. Williams Company in Wakefield, MA is seeking a Service Coordination Supervisor to oversee scheduling, workflow accuracy, job aging control, and billing packet readiness to keep daily operations efficient.

Responsibilities include scheduling technicians, maintaining aging thresholds, ensuring complete billing packets, and managing PTO. The role emphasizes communication and Office Suite proficiency in a fast-paced service environment.

Qualifications

• Associate degree or equivalent from a two-year college or technical school; or six months to one-year related experience.
• Strong written and verbal communication skills.
• Computer and software skills including Microsoft Office Suite.

Responsibilities

• Schedule technicians efficiently and maintain accurate daily system updates.
• Accountable for maintaining job aging within established thresholds.
• Ensure billing documentation packets are complete and within policy timelines.
• Verify technician time daily and manage PTO scheduling within policy guidelines.
• Escalate operational concerns when overtime or workflow thresholds are exceeded.
• Coordinate approved outside vendors and asset movement.

Skills

Strong written and verbal comms

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Job description

Service Coordination Supervisor W.W.Williams Company

Address 90 Bay State Road, Wakefield, MA, 01880, US

Compensation $60,000.00 - $90,000.00/year

Schedule Full time

Job Type Permanent

Description

Service Coordination Supervisor Opportunity Summary:

The Service Coordination Supervisor is accountable for scheduling precision, workflow accuracy, job aging control, and billing packet readiness to ensure efficient daily operations.

Job Duties:

• Schedule technicians efficiently and maintain accurate daily system updates.
• Accountable for maintaining job aging within established thresholds.
• Ensure billing documentation packets are complete and within policy timelines.
• Verify technician time daily and manage PTO scheduling within policy guidelines.
• Escalate operational concerns when overtime or workflow thresholds are exceeded.
• Coordinate approved outside vendors and asset movement.

Work Experience & Qualifications:

• Associate degree or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Strong written and verbal communication skills.
• Computer and software skills including Microsoft Office Suite.

Employee Rewards and Benefits:

• 8 Paid Holidays & 1 Paid Wellness Day
• Paid time off
• Employee Referral Bonus Program
• Medical, Dental, and Vision Insurance
• 401k with a Company Match
• Company Paid Training
• Growth and Leadership Opportunities

About the Company:

W.W. Williams was founded in Columbus, Ohio, in 1912. Today The W.W. Williams Companies have a broad portfolio of businesses located throughout the U.S. and Mexico. The W.W. Williams Companies include CT Power and Guaranteed Truck Service. W.W. Williams offers a full range of industry-leading products, while providing technical/mechanical service and repair, remanufacturing and warehouse/supply chain management solutions to a varied customer base. Our products and services include diesel engines, transmissions, heavy duty truck repair, transport refrigeration, power generation and third-party supply chain logistics services. Our customers include on-highway truck fleets, off-highway equipment users, data centers, hospitals, Department of Defense OEMs, vehicle OEMs, U.S. Military and boat owners to name a few.

What began as a small family-owned business has evolved into one of the nation's most diversified solutions provider. We are relentlessly dedicated to helping our customers achieve maximum up time. From single trucking to cranes to fleet management to power generators to military and commercial packaging - consider it done.

We are Genuine. Honest. Passionate. That's not a slogan, it's a mantra. Everyone who wears the W.W. Williams name - from service technicians to advisors to business executives - is committed to getting the job done right, the first time around. Our people are our greatest assets; we support our team with access to world class training and development opportunities. It's this level of investment and care that matters to customers, giving you peace of mind that your fleet is in the right hands.

W.W. Williams is one of the nation’s largest sales and service networks of industrial power products. With multiple locations across the US and Mexico, we are dedicated to providing highly professional service and strong relationships with our customers.

Join us for a career where you'll grow both personally and professionally in a welcoming, diverse, and inclusive environment.

Competitive wages and benefits. AAP/EPE/M/F/Vets/Disabled, DFWP