Service Center Support PT

FedEx Freight; Buffalo (NY); On-site; USD 26,000 - 31,000; Full time

Job summary

FedEx Freight in Buffalo, NY is seeking an Administrative/Customer Service Specialist to support daily freight operations and documentation. The role responsibilities include processing paperwork, scheduling pickups, handling inquiries, and updating shipment systems to ensure on-time service.

The ideal candidate will have a high school diploma or GED, strong communication skills, and prior office or customer service experience.

Qualifications

• High school diploma or GED required or equivalent.
• Two years general office experience preferred.
• One year customer service experience preferred.
• Strong phone and interpersonal skills.
• Ability to count and perform basic math, with or without a calculator.
• Strong written and verbal communication skills.
• Ability to learn FedEx service products and use general office equipment.

Responsibilities

• Perform clerical tasks: filing, copying, imaging, answering phones, data entry, mail and package handling.
• Verify and complete required documentation and reports.
• Provide accurate information and assist customers with pickups, deliveries, and quotes; update systems as needed.
• Enter freight shipment information and generate bills; status updates in the system.
• Administer freight pick-up and assist customers via phone, email or fax.
• Schedule freight delivery appointments and coordinate with drivers and service centers.
• Review drivers’ Hours-of-Service logs for accuracy and report discrepancies.
• Assist city operations with driver check-ins and documentation, and coordinate driver collections.
• Coordinate with sales, operations and departments to resolve issues and meet customer needs.
• Reconcile cash, prepare deposits, and handle COD remittance as required.

Skills

Customer service

Data entry

Phone skills

Time management

Multi-tasking

Communication skills

Education

High school diploma or GED

Tools

MS Office Suite

Computer systems

Fax machine

Job description

Starting Rate of Pay: $19.23/ hour

Shift Time: 1700 - 2130

POSITION OVERVIEW:

Responsible for handling the needs of customers, processing documentation that accompanies the movement of freight, and performing other administrative and customer service duties as necessary in the daily operation of the service center.

ESSENTIAL FUNCTIONS:

• Perform administrative/clerical functions, including but not limited to, maintaining files, copying, imaging, answering phones, data entry, sorting/ distributing mail and/or packages


• Verify and complete required documentation and reports


• Provide accurate information and assistance to customers, which includes determining pick-up and/or delivery needs, problem resolution, updating systems to meet customer special handling requirements, selling company services and provide potential leads to sales


• Enter freight shipment information into computer system to include, but not limited to, accurately status shipments, generate freight bills and/or correct freight bills, etc.


• Administer freight pick-up process, as required


• Assist customers via phone, e-mail and/or fax in all inquiries, including but not limited to, tracing shipments, rate quotes, tariff discrepancies, billing and/or invoicing questions, etc.


• Make freight delivery appointments, as required


• Review drivers’ Hours-of-Service logs to ensure accuracy, as required; report discrepancies to appropriate leadership member


• Assist city operations, including but not limited to, checking-in drivers and processing related documentation, coordinating drop-off situations, coordinating driver collections, etc.


• Communicate with sales, operations and other service centers and/or departments to ensure customer’s needs are achieved and all issues are resolved


• Reconcile cash and checks collected, prepare deposits and prepare COD check remittance to customers, as required


• Comply with all applicable laws/regulations, as well as company policies/procedures


• Perform other duties as required

Disclaimer:

This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, essential functions and qualifications required of employees assigned to the job.

QUALIFICATIONS:

• High school diploma or GED


• Two years general office experience preferred


• One year customer service experience, preferred


• Previous transportation experience preferred


• Strong phone and interpersonal skills


• Ability to count and perform basic math, with or without a calculator


• Strong written and verbal communication skills


• Ability to comprehend the various FedEx service products to assist in determining customers’ needs


• Ability to use general office equipment, e.g. computer, fax machine, copier, scanner, etc


• Typing/data entry skills


• Ten-key skills preferred


• PC experience with the ability to learn required computer systems/programs


• Demonstrated time management, organizational and multi-tasking skills


• Ability to handle confidential information


• Ability to follow instructions and complete required training


• Ability to work independently and/or as a team member


• Ability to work in a fast-paced team environment

WORKING CONDITIONS:

Office/dock environment

Fast-paced; deadline oriented

Hours may vary due to operational needs

EST FedEx Freight, Inc

FedEx Freight is an Equal Opportunity Employer, including disabled and veterans.

If you have a disability and you need assistance in order to apply for a position with FedEx Freight, please e-mail at [e-mail].

Pay:

Hourly: $19.23 - $22.51

The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location(s). If this opportunity includes multiple job levels, the pay information represents the minimum and maximum range for all levels. Actual pay is determined by job-related factors permitted by law and relevant to the position, such as experience, tenure, market level, pay at the location for this job, performance, schedule, and work assignment.

Eligible employees offered health, vision, and dental insurance, personal/sick paid time, 401(k) retirement savings plan, bonus potential, tuition reimbursement, adoption assistance, paid parental leave, paid bereavement, vacation (FT only), paid holidays (FT only).