Service Associate

Morgan-Stanley; Indianapolis (IN); On-site; USD 48,000 - 64,000; Full time

Job summary

Morgan Stanley is seeking a Service Associate to provide operational support and general management assistance within the Market function. The role handles document maintenance, money movement, trade support, and various approvals daily.

Candidates should have a high school diploma, preference for a college degree, and be proficient with Microsoft Office. Licensing (Series 7/66 or 63/65) may be required or pursued.

Qualifications

• High School Diploma or equivalent required; college degree preferred.
• Strong written and verbal communication skills; client service oriented.
• Proficiency with Microsoft Office products (Word, Excel, Outlook).
• Ability to work in a fast-paced, evolving environment and collaborate with teams.
• Willingness to obtain FINRA licenses (Series 7/66 or 63/65) as needed.

Responsibilities

• Perform operational support tasks including document maintenance, mail handling and scanning.
• Assist with money movement processes such as deposits, check issuance, and approvals.
• Support trade processing and remediation to meet service levels and regulatory requirements.
• Participate in special projects and provide onboarding support for recruiters or other teams.

Skills

MS Office

Writing skills

Interpersonal skills

Detail oriented

Team player

Client service

Adaptability

Education

High School Diploma or equivalent

College degree preferred

Tools

MS Office Suite

Job description

POSITION SUMMARYService Associates perform operational support and oversight on behalf of the Market as well as general management support functions and special projects. The role is responsible for daily functions such as document maintenance, money movement, trade support and various approvals. The Service Associatemust have the ability to resolve problems using all available resources and escalate matters, as necessary.DUTIES and RESPONSIBILITIES:OPERATIONAL SUPPORT:• Manage documents, including quality reviews for accuracy and completeness, scanning and electronic filing• Oversee and distribute incoming and outgoing mail, including opening, sorting, time stamping and distributing regular and/or overnight mail at multiple points throughout the day• Perform basic money movement functions such as check deposits, issuing checks and cash and securities transaction approvals• Assist with processing of trade adjustments and responding to operational alerts• Execute actionable items upon review of delegated reports and requests to meet service level expectations in a timely manner• Support the Service and Risk Management team in audit preparedness through ongoing monitoring of accounts and processes, ensuring compliance with firm policies and regulatory requirements• Remedy and/or escalate service breaks to management teamOTHER:• Assist with special projects (e.g., recruit onboarding support)• Identify Firm services and solutions that support clients’ needs including secure, digital offerings like Morgan Stanley Online and Morgan Stanley Mobile including remote deposit capture features• Maintain focus on evolving policy and platform changes, participating in training opportunities and conference calls as needed• Perform various other administrative duties on behalf of the branch (e.g., telephone coverage, ordering supplies, facilities support)• Serve as a resource to sales, service, risk and Home Office partners on behalf of Service Managers• Organize and track progress against operational remediation projectsEDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:Education and/or Experience• High School Diploma/Equivalency• College degree preferred• Industry experience is a plusKnowledge/Skills• Strong computer skills and knowledge of Microsoft Office products• Exceptional writing, interpersonal and client service skills• Detail oriented with superior organizational skills and ability to prioritize tasks• Team player with the ability to collaborate with others• Ability to work in a fast-paced, evolving environment• Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)Reports to:• Service ManagerWHAT YOU CAN EXPECT FROM MORGAN STANLEY:At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .