Associate Service Manager

Morgan-Stanley; West Conshohocken (PA); On-site; USD 70,000 - 100,000; Full time

Job summary

Morgan Stanley in West Conshohocken seeks an Associate Service Manager to partner with the Service Manager, providing operational support and oversight for the Market. You will supervise trade support, money movement, approvals, audits, and training of Service Associates while promoting firm policies and diversity.

The role emphasizes leadership, problem solving, compliance, and collaboration with branches, regions, and home office to deliver reliable client outcomes.

Qualifications

• High School Diploma or equivalent required.
• College degree preferred.
• Active Series 7 (GS), Series 9 and 10 (SU), Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA).
• At least 2 years of industry experience required (5 years recommended).

Responsibilities

• Lead the Branch in executing strategic priorities with consistency, quality, and compliance.
• Oversee service transaction approvals, money movement, and document handling.
• Ensure audit readiness and regulatory compliance with regular self-audits.
• Participate in national calls to learn platform changes and share best practices.
• Identify process improvements to maximize productivity and efficiency.
• Assist with special projects and cross-functional collaboration.

Skills

Leadership

Written & verbal communication

Attention to detail

Time management

Relationship management

Strategic thinking

Supervisory skills

Problem solving

Education

High School Diploma

College degree preferred

Active securities licenses: Series 7, 9, 10, 66, 63, 65

Job description

The Associate Service Manager will partner with the Service Manager to help perform operational support and oversight on behalf of the Market as well as general management support functions and special projects. Operational support functions include, but are not limited to, money movement, trade support, operational approvals, and audit prep. The Associate Service Manager must have the ability to resolve problems using all available resources and escalate matters as necessary.DUTIES and RESPONSIBILITIES:LEADERSHIP:Lead the Branch in executing the organization’s strategic priorities by influencing and coaching behavioral change with a focus on consistency, quality, and compliance with Firm policies and proceduresIdentify Firm services and solutions that support clients’ needs including secure, digital offerings likeMorgan Stanley Online, Digital Vault and Morgan Stanley Mobile including remote deposit capture featuresFacilitate training as the Learning Partner for new hire Service AssociatesMaintain strong relationships with key partners within the Branch, Market, Region and Home Office including participation in team meetings, regional and national callsPromote a branch culture that is consistent with the Firm’s core values, including championing diversity and inclusionOrganize and lead meetings with Service Associate Team (SA) to advise of upcoming enhancements, policy changes, and/or holding trainings on Morgan Stanley systems, procedures, enhancements.Ongoing training of the Service Associates (SA) by responding to daily inquiries regarding systems,procedures and policies, performing on the spot coaching sessions when issues arise and/or items come up for review that were incorrectly processed, and holding one on one sessions as neededOPERATIONAL SUPPORT AND OVERSIGHT:Oversee service transaction approvals and processes (e.g., trade error supervision, money movement, document handling, cashiering, trading and account maintenance) and ensuring reporting, logs and files are maintained and actioned appropriatelyOversee document handling by conducting quality assurance reviews on execution within operations area as well as the entire branchLead select operational remediation’s within the team and ensure corrective action is taken before deadlinesFacilitate resolution of client inquiries/requestsIn collaboration with Service Manager (SM) ensure compliance with Firm policies and procedures by overseeing the execution of regular self-audit testing. Proactive with managing Audit Readiness Program in partnership with MBSO, ME, BSOs and SAs to ensure all operational responsibilities are processed consistently across the Market and accordingly to MS policies and procedures.Participate in national calls to learn about new platform changes, policy and procedure updates, share best practices and learn about other timely updatesIdentify and implement process improvements to ensure teams are maximizing productivity and driving efficienciesAssist with processing of trade adjustments and responding to operational alertsExecute actionable items upon review of delegated reports and requests to meet service level expectations in a timely mannerRemedy and/or escalate service breaks to management teamOTHER:Assist with special projects (e.g., recruit onboarding support, digital engagement initiatives)Serve as a resource to Sales, Service, Risk and Home Office partners on behalf of Service ManagersEDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:Education and/or ExperienceHigh School Diploma/EquivalencyCollege degree preferredActive Series 7 (GS), Series 9 and Series 10 (SU), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)At least 2 years of industry experience required (5 years industry experience recommended)Demonstrated strong performance in current role for the prior 2 years, if applicableKnowledge/SkillsSupervisory situational decision-making skills mandatoryEffective written and verbal communication skillsStrong attention to detailAbility to prioritize and resolve complex needs and escalate as necessaryAbility to identify issues and trends in order to anticipate change and provide comprehensive solutions and remediesEvidence of strong leadership and talent development capabilitiesExceptional organizational and time management skillsExceptional conflict resolution skillsAbility to manage relationships, motivate and lead groups of people at various levels throughout the MarketKnowledge of Firm’s Risk & Compliance policiesAbility to think strategicallyReports to:Service Manager (SM)WHAT YOU CAN EXPECT FROM MORGAN STANLEY:At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .