Service Advisor

TransChicago Truck Group; Elmhurst, Northern (IL, KY); On-site; USD 40,000 - 70,000; Full time

Job summary

TransChicago Truck Group in Elmhurst, IL is seeking a Service Advisor for the 2nd shift (3:30pm–12am) to manage repairs between customers and the service department, explaining repair purposes and costs while suggesting additional work and providing status updates.

You will greet customers, document vehicle service needs, create repair orders, coordinate with foreman and parts, and upsell when appropriate, with base pay of $40,000 plus commission and full benefits.

Qualifications

• Strong customer service skills and compassion.
• Experience as Service Advisor or Writer in trucking/auto industry preferred.
• Excellent written and verbal communication; detailed documentation.
• Mechanical inclination and attention to detail.
• Willing to complete Service Advisor training in DTNA ARC, Decisiv, and Procede.
• Valid driver's license and insurance eligibility.

Responsibilities

• Greet customers and verify owner information for write-up.
• Document service needs and create repair orders in the system.
• Update customers with status and communicate with foreman and parts.
• Upsell recommended repairs and obtain approvals.
• Ensure vehicle keys and parking areas are secured.
• Provide timely updates via customer’s preferred method.
• Answer phones and maintain professional, welcoming service.
• Aim for positive customer survey results.

Skills

Customer service

Communication skills

Mechanical inclination

DTNA ARC training

Decisiv & Procede

Valid driver's license

Job description

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family‑owned, fast‑growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.

We're looking for a Service Advisor who will be responsible for managing the flow of communication between the customer and service department about vehicle repair needs. You help the customer understand the purpose of repairs and relevant costs, advise on supplemental services, and provide repair status updates on a consistent basis.

This role will work the 2nd shift from 3:30pm-12am.

Essential Functions & Responsibilities:

• Greet customers and initiate the write up process by verifying:
  • Owner of the vehicle and contact information,
  • Owner’s preferred method of communication,
  • Method of payment or purchase order number,
  • Who’s authorized to approve repairs and future payments,
  • If the unit is under warranty and if there are any open campaigns or recalls,
  • Customer’s specific concerns.
• Perform inspections of customer equipment and thoroughly document information about the vehicle’s service needs based on findings.
• Create repair order in dealer management system (Procede), and secure customer signature.
• Notify foreman and parts department of incoming work and update comments in Decisiv through workflow.
• Communicate updates from customer to foreman in Decisiv – ensure all proper documentation updates are attached.
• Convey diagnosis updates from shop and upsell additional repairs recommended by technician.
• Ensure that vehicles are parked in designated parking areas, verifying unit is locked and all keys are secured and can be easily located.
• Manage Work in Process and update customers on a consistent basis.
• Track status of all trucks in the shop and provide customers with updates according to their preferred method of communication.
• Acquire customer approvals, provide estimates, book and close all retail service tickets.
• Assist with closing other repair orders as needed.
• Answer phones and greet customers with professional and welcoming manner.
• Effectively communicate all pertinent information acting as liaison between the Service Department and the customer.
• Communicate with customer throughout the invoice process.
• Advocate for a positive survey response.

Required Knowledge, Skills & Abilities:

• Strong customer service skills and the ability to have compassion for customers.
• Prior experience as a Service Advisor orWriter in the trucking or automotive industry is preferred.
• Ability to work well with a wide range of personalities and emotional states.
• Excellent oral and written communication skills (frequent and detailed documentation is required in this position).
• Mechanical inclination and attention to detail.
• Commitment to complete Service Advisor training in DTNA ARC, Decisiv, and Procede.
• Valid driver's license and ability to meet insurance requirements.

Compensation & Benefits:

• Compensation:$40,000 base salary plus commission based on repair order tickets written.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

TransChicago Truck Group is committed to a diverse and inclusive workplace. TransChicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.